Administrative Assistant

Company Description

Advanced Mobility Group (AMG) is a leading transportation consulting firm located in Walnut Creek, California.

We specialize in assisting clients to navigate, plan, program, and build a sustainable future by redefining mobility. Our mission is to improve user choice of transportation options, reduce negative environmental impacts, and enhance road and traffic safety through innovative transportation solutions.

As an Administrative Assistant at AMG, you will play a crucial role in ensuring the smooth operation of our administrative and financial processes. Your primary responsibilities will include handling invoicing utilizing accounting software, project coordination with both internal and external stakeholders, and providing general administrative support to our team.

Key Responsibilities:

Prepare, process, and manage invoices accurately and efficiently.
Utilize accounting software (e.g., Ajera, QuickBooks) to perform financial transactions and maintain records.
Assist with accounts payable and receivable tasks.
Monitor and reconcile financial discrepancies by collecting and analyzing account information.
Maintain organized and up-to-date financial records.
Provide administrative support, including scheduling, filing, and managing correspondence
Perform other administrative duties as assigned.
Project coordination and project administration

Qualifications:

Proven experience as an administrative assistant or in a similar role.
Knowledge of invoicing and accounting software.
Understanding of accounting principles and financial procedures.
Excellent organizational and time-management skills.
Attention to detail and accuracy in financial data entry and record-keeping.
Strong communication and interpersonal skills.
Ability to work independently and as part of a team.
High level of discretion and confidentiality.
Proficient in Microsoft Office Suite (Word, Excel, Outlook).

Education:

Associate or bachelor’s degree in accounting, Finance, Business Administration, or a related field preferred but not required.

Benefits:

Health, dental, and vision insurance.
Retirement savings plan (401k)
Paid time off and holidays.
Professional development opportunities.
Admin annual $60k - $75k

Advanced Mobility Group (AMG)

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Administrative Assistant