Company Description

Affinity Nightlife is a renowned event, casting, and promotions company based in Los Angeles, with 15 years of experience in producing spectacular nightlife events. From intimate gatherings to large functions, we have established close relationships with the top venues in LA, ensuring unforgettable experiences for our guests.

Role Description

This is a full-time on-site role for an Event Coordinator at Affinity Nightlife in West Hollywood, CA. The Event Coordinator will be responsible for planning and managing events, coordinating with vendors and venues, handling customer service, and driving sales for our events.

Qualifications/Responsibilities:

- Must own laptop, phone, and all necessary work items

- Stay on task and only work on given tasks given to you unless discussed

- Run personal and professional errands for owner as requested

- Manage Affinity staff (schedule, make sure they show up on time, are given requested tasks and are working diligently while on the clock)

- Manage outside vendors (designers, gig workers, promoters, event staff, volunteers, etc)

- Be the point of contact when requested for various partners (sponsors, event organizers we work with, vendors etc)

- Manage or co-manage promoters, vip hosts, model/influencer hosts & more

- Manage initial conversations and interviews with new hires

- Prepare and make sure they have all promotional materials for events are created & distributed to staff and marketing team

- Check in with promotional team members on days leading up to promotion to ensure they are putting in effort and promoting

- Relationship creation and growth with our sales team

- Reply to inbound questions and requests on social media, corporate email in a timely manner (within 30 minutes). This includes evenings and weekends.

- Efficiency and thoughtfulness in management of calendars for owner and support staff

- Coordinating travel arrangements, both domestically and internationally

- Preparing and submitting senior-level executive expense reports - cutting checks

- Communicating and coordinating with both internal and external personnel associated with our productions

- Assisting with the onboarding of new hires

- Maintaining studio Google Drive databases and files for internal and external production use

- Sending team task reminders, including populating agendas ahead of meetings

- Keeping slack trackers, team contact lists, and other team documents up to date

- Brainstorming potential workflow efficiencies for the team

- Creating and presenting team decks as necessary

- Distribution list management - email blasts

- Manage Facebook/instagram & social media advertising

- Send email blasts

Affinity Nightlife

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Event Coordinator