All Kids Academy Head Start is seeking a Business Services Liaison (Accounting Assistant). Join our team in the mission to close the achievement gap by providing quality school readiness programs and comprehensive services to children, families, and communities in East County.

SUMMARY:

Under the direct management of the Chief Financial Officer and work direction from the Senior Accountant/Business Services Administrator, The Business Services Liaison will serve as a bridge, connecting and coordinating efforts to ensure accurate record keeping and timely processing of all inquiries in the Accounts Payable email system. This position performs general Accounting and Administrative related functions with high volume focus on processing accounts payable transactions, compilation of CACFP data sheets, In-Kind reporting, and other departmental reports as needed. Prepare and maintain Electronic Payment Register to pay vendors timely and accurately.

This role will ensure that electronic vendor records are filed and organized electronically and initiates and maintains all electronic filing of Vendor Invoices. This evolving position is integral to a high functioning multi-faceted department and must facilitate communication and collaboration with members of the business service team surrounding Accounts Payable and Purchase Order processing, and as needed, provide administrative support. This position will provide administrative support to the Business Services Department.

COMPETITIVE BENEFITS:

Group medical, dental, and vision insurance
403(b) retirement plan with up to 6% employer match
Annual 5% pay rate increases, up to the maximum step
16 Paid holidays
Two paid personal days
Paid vacation and sick leave
$1500 Tuition Reimbursement each year
$1000 Service Awards every 5 years
Employer-paid Life Insurance and Long-Term Disability Insurance
Free Employee Assistance Program (EAP)
Voluntary benefits: Life and AD&D, Accident Insurance, Short-term Disability, Critical Illness Insurance, and Health and Dependent Care Flexible Spending Accounts (FSAs)
Paid professional development days

MINIMUM EMPLOYMENT QUALIFICATIONS

EDUCATION AND EXPERIENCE:

Associate degree in accounting, finance, or business.
Three years of proven Accounting Administrative experience involving the processing of data is required; or equivalent combination of related education and/or training and experience.
3 years’ Accounts Payable experience with a non-profit organization with minimum revenue of 10M.

ESSENTIAL FUNCTIONS INCLUDE, BUT ARE NOT LIMITED TO:

Maintenance of Vendor contact information in Accufund
Enter vendor bills in Accufund
Maintenance of Rent Summary
Vendor invoices electronic filing
Manage Accounts Payable distribution email
Process weekly check runs
Verify and tabulate CACFP attendance sheets monthly; provide inputs for billing
Compute, tabulate and report In-Kind data monthly and year-to-date
Verify and tabulate CDE attendance sheets monthly; provide inputs for billing
Process Mileages, Cash Vouchers and Petty Cash
Perform administrative functions for Business Services Department
Liaise between departments to ensure In Kind and CACFP Production sheets are submitted timely, processed accurately, and submitted to CFO for reporting monthly
Process entry of all credit card transactions in Accufund including but not limited to creating a detailed report of all Credit Card Activity to CFO for monthly financial package
Provide back-up support to Fiscal Team as needed
Provide back up for administrative support to Purchasing/Facilities Manager
Maintenance of department filing practices including filing in Corodata in collaboration with Office Manager to maintain Record Retention data for Business Services
Participate in compilation of requested data by external auditors during Audit Season
Provide overall administrative function support to Business Services Department, including but not limited to filing, correspondences, and other administrative support requested by CFO

PHYSICAL REQUIREMENTS:

Good manual dexterity.
Lifting up to 25 lbs.
Talk and hear, in person, in meetings, and by telephone.
Use hands to repetitively manipulate, handle, feel, and operate standard office equipment, and reach with hands and arms.
Use of close vision and the ability to adjust focus.
Must have the ability to sit for extended periods.
Must have excellent speaking and hearing ability; and
Must be able to input data using a computer terminal keyboard.

ADDITIONAL INFORMATION: Prior to employment, in compliance with Immigration Reform and Control Act of 1986 as amended, employment candidate will be required to provide either proof of U.S. citizenship or other documents that establish the candidate’s eligibility to be employed in the U.S. Head Start regulations require that no person shall work in any Head Start program until they have been fingerprinted and cleared through the Department of Justice.
AKA Head Start is an Equal Opportunity Employer. No person will be denied employment, discriminated against, or prohibited from participating fully in employment opportunities for reasons of race, color, national origin, ancestry, citizenship, religion (including religious dress and grooming practices), creed, ethnicity, sex (including pregnancy, childbirth, or related medical condition), age, gender, gender identity, political affiliation, sexual orientation, genetic characteristic, marital status, military or veteran status, medical or physical disability, medical condition, or any other characteristic protected by federal state, or local law.
Applicants will be required to obtain a Health Screening, TB clearance, proof of immunization against measles and pertussis (MMR and Tdap vaccines), and background clearance prior to starting employment.

All Kids Academy Head Start, Inc.

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