Position: Accounts Payable Specialist

Department: Accounting

Status: Full-Time / Non-exempt

Reports To: VP, Accounting

American Mortgage Investment Partners Management, LLC (“AMIP”) is an alternative asset manager specializing in distressed mortgage and other real estate assets. AMIP is a SEC Registered Investment Adviser (RIA) managing private investment funds for institutional investors. The offices of AMIP are located in Seal Beach- an easy commute from southern and eastern LA County and northern, western, and central Orange County.

Job Description:

The Accounts Payable Specialist is responsible for the processing and payment of all vendor invoices and the processing of daily cash deposits. The position participates in the monthly accounting close and provides support to others in the Accounting Department. We are seeking an efficient, organized, hands-on creative thinker who takes ownership of the Accounts Payable area and proactively meets deadlines. We process a high volume of payments and have a complex multi-entity corporate structure. We use Business Central as our accounting and payables system, with an add-on module for OCR document capture to assist in automating the payables process.

Responsibilities

Vendor Maintenance

Update and maintain vendor database, add new vendors as required
Obtain required IRS documents to make payments

Invoice and Payment Processing –

o Process vendor invoices and route for approval either manually or through automated document processing and workflow system

o Verify the proper approval of all invoices and check requests prior to payment

o Input invoices/payable vouchers to AP System- either manually, via download from workflow system, or through bulk upload

o Assign general ledger account coding to all Accounts Payable disbursements- including determination of cost center and other categorizations of account coding

o Determine bank account from which to issue payment

o Coordinate approval, release, and printing of check batches

o Coordinate the signature of checks and the distribution of check payments to vendors

o Coordinate and process payment of invoices via ACH transfer, including processing of files for transmittal to the bank

Facilitate the OCR document capture system’s processing of vendor invoices by reviewing output and correcting errors within the system so that the system “learns” to correctly process future invoices from the vendor

Generate Positive Pay files and transmit to our banks; verify that files are received by the banks

Process stop payments at the bank and payment voids in AP System

Reconcile vendor statements and respond to vendor inquiries, including the research of payment status

Process requests for cashier’s checks and coordinate preparation with issuing banks

Reconcile Accounts Payable system balances and activity to the General Ledger

Daily cash deposits –

o Process deposits of checks-including, scan and save copy of check and accompanying support, coordinate endorsement, deposit either electronically through remote deposit or prepare deposit slips for manual deposit at the bank

o Input deposit details to accounting system and attach appropriate support

o Coordinate the forwarding of certain checks to our loan servicer

Respond to requests for payment support from auditors and others

Maintain accounting software as it relates to the processing of AP; troubleshoot issues for various users of the system

Communicate both internally and externally regarding payables matters. Develop relationships with vendors and with external parties that support the company’s accounting and payables system. Other Ad Hoc duties and responsibilities, as needed

Assist the CFO and VP Accounting with special projects as needed.

Requirements:

5 or more years of experience processing accounts payable in a high volume environment
Ability to process large volumes of invoices and payments - 400-500 invoices per week
Ability to work with IT to implement, develop, and improve systems
Detail oriented, accuracy is imperative
Superior organizational skills
Ability to work in a multi-company environment is imperative
Ability to prioritize and to multi-task in a fast-paced environment
Experience with OCR document capture systems supporting AP systems is required
Experience with document routing, workflow and automated Accounts Payable systems is required
Experience in working with Business Central is required
Experience with the use of on-line banking applications
Advanced MS Excel and MS Word skills are required
Ability to handle confidential information in a discreet, professional manner
Ability to drive change and improvement
Excellent oral and written communication skills
Analytical skills, strong organizational, creative problem-solving ability, communication skills, and a personal commitment to quality
Desired educational and professional qualifications include a bachelor's degree in Accounting, or a bachelor’s degree in business with emphasis in accounting or equivalent

AMIP is an equal opportunity employer and offers competitive benefits including company paid medical, dental, vision and life insurance.

AMIP Management

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Accounts Payable Specialist