Job description

Position Summary:

The Corporate AP Administrator is an integral member of the Corporate accounting team. The Corporate accounting team is responsible for timely and accurate financial reporting to its owners and stakeholders. The AP Administrator processes all vendor invoices and payments, maintains positive vendor relationships, accounts for corporate credit card activities, and performs other specialized tasks. This position also provides other financial and administrative support to the department including, but not limited to, intercompany billing, employee reimbursements, general filing and scanning of documents, and other projects as assigned.

Qualifications & Experience:

· Highly collaborative with the ability to work in a team environment.

· Ability to work effectively with diverse operations, accounting, and operations teams, fostering positive and cooperative relationships within and outside the organization.

· Strong systems and software skills (Foundation)

· Operates at the highest level of professionalism and personal integrity.

· Conscientious about timeliness of assignments and quality of work product.

· Possess good written and verbal communication and interpersonal skills.

· Responsive collaborator with ability to quickly prioritize and able to manage multiple tasks and maintain control and order.

· Motivated, initiative-taker, strong work ethic

Accounts Payable Duties and Responsibilities:

Maintain vendor files in Foundation and collect all required information for new vendors.
Correspond with vendors and respond to inquiries.
Reconcile vendor statements and research discrepancies.
Understand complex company accounting structure and ensure proper coding of all invoices.
Obtain appropriate authorization for invoice processing.
Accurately record vendor invoices and credits
Prepare disbursements through check, online ach or other means, ensuring proper documentation and controls are maintained.
Assist in safeguarding company funds by applying established controls, and taking action to protect the business when necessary.
Maintain accurate intercompany balances between companies.
Perform month-end tasks, including tie out of AP subledger to general ledger.
Ensure release of payments on a timely manner and coordinate cash obligations with Controller.
Review recurring vendor lists for any missing periodic charges.
Coordinate with Fixed Assets accountant to ensure all invoices are processed according to set company requirements.

Other General Accounting Duties and Responsibilities:

Process deposits as needed for Corporate.
Maintain a list of rent obligations and process payment accordingly.
Perform summary accounting for rents due from tenants.
Assist Sr. Accountant with replenishment of Petty Cash when needed.
Maintain corporate gas purchase card statements and transactions and provide expense templates as needed.
Process expense reports for all cardholders and obtain approvals, as necessary.
Prepare FedEx shipments for the office.
Provide supporting documentation for audits.
Assists with Corporate projects and monthly reporting requirements.

Skills:

HR EXPERIENCE PREFFERED

· High School Diploma is required, an associate or bachelor’s degree is strongly preferred.

· Minimum of 5 years of professional experience in Accounts payable or similar accounting knowlede

· Construction Industry experience preferred, but not required.

· Proficiency in MS Office Suite, including strong Excel skills required.

· Experience with ERP Systems

· Detail oriented with exceptional organizational skills.

· Strong written and verbal communications skills

· Ability to work in a challenging environment and meet deadlines.

· Ability to prioritize daily routine and urgent tasks.

Job Type: Full-time

Pay: $25.00 - $30.00 per hour

Expected hours: 40 per week

Benefits:

401(k)
Dental insurance
Health insurance
Paid time off
Tuition reimbursement
Vision insurance

Schedule:

8 hour shift
Day shift
Monday to Friday

Experience:

Accounts payable: 5 years (Required)

Work Location: In person

Anvil Steel Corporation

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AP Administrator