Company Description

Bayview Painting Co., Inc. in Moraga, CA, is dedicated to providing high-quality interior and exterior painting services to create beautiful and comfortable spaces. With 40+ years of experience, our founder Peter Dewey instilled a commitment to detail and quality in our work. We take pride in our careful prep work, use of quality materials, and commitment to safety and sanitation. At the foundation of Bayview Painting’s working philosophy is a dedication to precision and a commitment to transforming spaces into places of comfort and beauty. Working with us, you will find that we are willing to help you develop your talents and skills as far as you’d like to take them. We provide a safe and supportive environment to our team that’s conducive to productivity and excellence. At Bayview Painting, our team is an extension of our family. We are here to listen to you and do our best to meet you where you are. We value honesty and open communication. We care about you and want to see you succeed.

Role Description

This is a full-time on-site role for an Office Manager at Bayview Painting Co., Inc. in Moraga, CA. The Office Manager will be responsible for communication with clients, providing administrative assistance, managing office equipment, delivering excellent customer service, and overseeing office administration tasks.

Duties:

- Manage the front desk and ensure smooth operations

- Supervise and provide guidance to the team

- Maintain a professional and friendly demeanor while handling phone calls and inquiries

- Coordinate and manage calendars, appointments, and meetings

- Oversee the daily operations, including estimate scheduling, billing, and record-keeping

- Maintain and organize files, records, and documents

- Ensure efficient use of CRM systems and troubleshoot any issues

Additional duties (as requested):

- Post content on social media and other online profiles

- Visit job sites as needed

- Meet with team once a week to discuss project milestones, goals, and assignments

Experience:

- Proven experience in office management or a similar role

- Strong organizational and multitasking skills

- Excellent communication and interpersonal skills

- Proficient in using office software (e.g., Microsoft Office Suite and Google Suite)

- Familiarity with contractor work and terms

- Ability to handle confidential information with discretion

*Bilingual in English and Spanish is required.

Join our team as an Office Manager and contribute to the smooth functioning of our office!

To apply, please submit your resume along with a cover letter highlighting your relevant experience.

Job Type: Full-time

Pay: $22.00 - $28.00 per hour

Expected hours: 40 per week

Schedule:

8 hour shift
Monday to Friday

Experience:

CRM software: 1 year (Required)
QuickBooks: 1 year (Required)
Microsoft Office: 1 year (Required)
Administrative experience: 1 year (Required)

Language:

Intermediate to Advanced Spanish (Required)

License/Certification:

Driver's License (Required)

Work Location: In person

Bayview Painting Co., Inc.

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Office Manager