JOB SUMMARY

We are seeking a meticulous and motivated AR/AP Specialist that will manage inbound/outbound invoicing, collections, accounts receivable/payable records, as well as assist in the office with basic and routine administrative tasks as assigned. Key tasks include processing all vendor and customer invoices, following up on overdue accounts, and maintaining accurate financial records. The ideal candidate will have STRONG attention to detail, excellent communication skills, and experience with Open Ticket/Open Invoice, SAP/Ariba, and QuickBooks systems. This role is vital in maintaining positive vendor relationships and optimizing cash flow.

RESPONSIBILITIES/ ESSENTIAL FUNCTIONS:

Accounts receivable

· Process, verify, and post customer payments

· Collections and follow up on overdue accounts

· Reconcile accounts receivable ledger to ensure all payments are accounted for and properly posted

· Prepare monthly, quarterly, and annual AR reports

· Assist in month -end closing activities related to AR

Accounts payable

· Review, verify and process vendor invoices ensure timely and accurate payment of invoices

· Prepare weekly payment runs

· Handle vendor inquiries and resolve payment discrepancies

· Maintain AP files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices

General responsibilities

· Assist with internal and external requests, by providing necessary documentation and explanations

· Support with administrative tasks and projects as needed

· Contribute to process improvement initiatives to enhance operational efficiency

BEHAVIORAL SKILLS/COMPETENCIES REQUIRED

Ability to solve complex issues by identifying problems and analyzing related information to evaluate options and implement solutions.
Strong numerical and analytical skills.
Excellent attention to detail and organizational skills.
Ability to handle multiple tasks and meet deadlines in a fast-paced environment.
Effective communication and interpersonal skills.
Proficiency in Microsoft Office Suite, particularly Excel.
Ability to work independently and as part of a team.
Experience with Open Invoice/Open Ticket, and SAP/Ariba and QuickBooks platforms preferable
Strong organizational skills to manage priorities and perform tasks in a timely and efficient manner
Able to maintain confidentiality

EDUCATION AND EXPERIENCE:

High school diploma or equivalent required
1-2 years of experience in accounts receivable/payable or a similar financial role.

WORKING CONDITIONS AND PHYSICAL EFFORT:

Work Environment: Office-based position with standard working hours – Monday through Friday 8AM-5PM; moderate exposure to elements, such as extreme temperatures, dirt, dust, fumes, smoke, and/or moderate noises due to office being attached to a shop.
Physical Demands: Requires light physical work; regularly required to sit or stand, use of hands and fingers to operate a computer.

BENEFITS

· Comprehensive Medical Plans

· Dental & Vision

· Paid Time Off

CalTex Energy Group

New Jobs

Accounts Payable/Receivable Specialist