Overview:

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will be responsible for providing general office support for the Union Employee Transitional Duty Program and operations clerical activities and tasks including answering incoming calls, managing mail, requisitioning supplies, documentation, data entry, and sending communications on a day-to-day basis.

Essential / Office Responsibilities:

Create and send transitional duty letters to union partners.
Assist the IFS work program for union labor in cooperation with ILA representatives and joint venture employees.
Attend and take minutes at meetings. Use minutes to prepare and update agendas for future meetings.
Cooperate with the Safety Manager to ensure document control for local procedures, track deadlines for compliance, and assist with revisions.
Place orders for supplies. Divide order POs between business units.
Participate in managing the Litmos learning system. Assign courses and help with account access issues for JV employees.
Answer and direct phone calls.
Organize and schedule meetings and appointments.
Maintain office contact lists.
Produce and distribute correspondence memos, letters, faxes, and forms.
Provide general support to customers and visitors with general information.
Other duties as assigned.

Qualifications:

High proficiency in MS Office
Proven administrative assistant experience
Excellent time management skills and ability to multi-task and prioritize work
Attention to detail and problem-solving skills
Excellent written and verbal communication skills
Strong organizational and planning skills

No Supervisory Responsibilities

Work environment:

Required job duties are performed in a professional office environment.

Note: The information contained herein is not intended to be an all-inclusive list of the duties and responsibilities of the job, nor are they intended to be an all-inclusive list of the skills and abilities required to do the job. Management may, at its discretion, assign or reassign duties and responsibilities to this job at any time.”The duties and responsibilities in this job description may be subject to change at any time due to reasonable accommodation or other reasons.

Ceres Terminals, now SSA Marine is an Equal Opportunity Employer

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Administrative Assistant