Job Title: Administrative Assistant

Reports to: Chief Executive Officer

Summary: The Administrative Assistant will provide high-level administrative support to the Chief Executive Officer (CEO) and other senior staff. The Administrative Assistant is expected to collaborate to ensure that all responsibilities are covered effectively and set the CEO as well as the organization up to succeed.

The Administrative Assistant must be highly organized and collaborative in nature to ensure all tasks and projects are carried out timely and to the satisfaction of the CEO.

Duties/Responsibilities:

Provides high-level administrative support and assistance to the CEO.
Provides clerical and administrative support including drafting letters, memos, emails, reports, and PowerPoint slide decks.
Assist the CEO with credit card expense reporting and volunteer reimbursement processing.
Updates the organizational documents including calendars, rosters, and manuals.
Working with the Meetings and Operations Manager to coordinate accommodations for staff and volunteers as needed for Board and Committee meetings.
Schedules and attends meetings to support the CEO and other leaders by taking notes and recording minutes.
Receives incoming communications, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.
Performs office tasks including maintaining records and files in accordance with organization policies and procedures.
Provides support to strategic work projects as assigned.

Required Skills/Abilities:

Excellent verbal and written communication skills.
Excellent organizational skills and attention to detail.
Resourceful and able to work independently.
Excellent time management skills with a proven ability to meet deadlines.
Ability to function well in a high-paced and at times stressful environment.
Ability to adapt to changing priorities.
Experience supporting executives at in-person meetings to include on-site logistics (audio visual, set-up and troubleshooting issues with the venue).
Extremely proficient with Microsoft Office Suite including Outlook, Excel, and PowerPoint.
Extremely proficient at facilitating virtual meetings using MS Teams and Zoom.

Education and Experience:

High school diploma required; bachelor’s degree preferred; associates degree required.
A minimum of 5 years experience in executive support (C-suite) is required.

Chisholm Consulting, LLC

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Administrative Assistant