Job Summary:

We are looking for an organized Administrative Clerk to handle file management and maintenance, serve as the backup receptionist, and clerical assistance primarily to the Administrative Team by performing the duties below. Work is performed under limited supervision with moderate latitude for the use of initiative and independent judgment.

Duties/Responsibilities:

Perform clerical duties of creating, scanning, and retrieving all Benefit files working collaboratively with the Benefits team.
Preparation, gathering, and organizing file documents. Putting files, digital or paper, into their proper locations.
Perform data entry and scan documents verifying the quality of the digital scan.
Maintaining electronic filing system, physical file room, and offsite file storage.
Primary backup to the receptionist; answers incoming phone calls, distributes calls to the appropriate personnel, greeting and triages the needs of office visitors.
Supports Supervisor with numerous tasks and projects.
Mostly assisting with monthly Board meetings and quarterly Investment Advisory Committee meetings by creating, formatting, editing, and printing documents.
Ensure the meeting rooms are set up accordingly in advance.
Monitor the building/meeting entrance the day of and oversee the sign-in sheet.
Receive deliveries, adhere to internal controls 2-person check-in process, and store in the appropriate location.
Performs other related duties as assigned.

Required Skills/Abilities:

Integrity, discretion, and respect for confidential information.
Strong organizational time management, and multitasking skills required including the ability to plan, prioritize and execute multiple initiatives/deadlines autonomously and shift priorities as necessary. Extremely detail oriented.
Follows through on commitments; is reliable, conscientious, and dependable.
Experience with phone, scanning, and electronic-related software with the ability to maneuver through basic computer-based applications.
Excellent communication (verbal and written), interpersonal and professional interactive skills are necessary to perform at a high degree of proficiency.
Capable of working with internal staff from other departments in a proactive and constructive manner.
Ability to understand and execute all relevant policies and procedures in a consistent, timely, and objective manner. Strong analytical and problem-solving skills.
Proficient with Microsoft Office Suite or related software.
Adaptive to daily demands and adjust priorities as directed by management.

Education and Experience:

High school diploma or equivalent required.
Two years of related experience preferred.

Supervisory Responsibilities:

None

Physical Requirements:

Prolonged periods of sitting at a desk and working on a computer.

Salary and Benefits:

Salary will be commensurate with education and experience. Our benefits package includes retirement plans (a mandatory cash balance defined benefit plan through Texas Municipal Retirement System and a voluntary 457 deferred compensation plan administered by Voya), health, dental, vision, life, short- and long-term disability insurance, long-term care, health savings account, flexible spending accounts, health reimbursement account, paid vacation, holidays, sick time, and free parking.

Interested parties should email their resume to resume@dpfp.org. Please include “Administrative Clerk” in the subject line.

The Dallas Police & Fire Pension System provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Dallas Police & Fire Pension System

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Administrative Clerk