The Accounts Payable and Payroll Specialist reports to the Director of Finance and Operations. This position is responsible for managing accounts payable and payroll. This role will have a hybrid work schedule, with the option to work remotely Monday and Friday and required to work on-site Tuesday through Thursday or as directed by immediate supervisor. Hybrid status is subject to change.

This is a full-time, non-exempt position, which is eligible for overtime. This position includes a full benefits package, optional enrollment in medical, dental, and vision insurance, DTC-paid life insurance, voluntary life insurance and 403b programs, complimentary tickets, and generous paid-time off. Some nights and weekends will be required as needed throughout the season.

HOW TO APPLY

Please submit resume and cover letter via email to careers@dallastheatercenter.org with AP & Payroll Specialist in the subject line.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Accounts Payable

• Process accounts payable including preparing ACH and Check payments

• Act as primary contact to vendors including adding/activating new vendors in Blackbaud accounting system

• Maintain vendor files including the collection of all required vendor information before entering vendor into Blackbaud.

• Research payments and vendor credits upon request

Payroll / Benefits

• Process weekly and biweekly payroll, including 1099 contract payments

• Prepare verifications and distribution of W2’s and 1099’s

• Assist in ensuring Blackbaud integrity (no duplicate vendors, invoices or payments)

• Assist in preparation of reports for grant requests involving personnel information

• Assist HR with payroll related tasks such as employee terminations, new employee benefits enrollment and COBRA administration

• Assist with fiscal year end closing and audit preparations

• Serve as the main point of contact for the 403(b) plan administrator and assist in preparation of monthly and annual reports

• Assist with 403(b) enrollment for new hires and perform payroll deductions

• Assist during company’s annual open enrollment

Finance

• Preparation of journal entries

• Perform work in a manner that is consistent with DTC’s Mission, Vision, and Values.

• Be an active participant in DTC’s work towards equity, diversity and inclusion and becoming an anti-racist organization.

• Must be available on some nights and weekends, as needed.

• Other duties as needed or assigned.

SKILLS AND KNOWLEDGE REQUIREMENTS

● Strong computer skills

● Proficiency in MS Office applications including Excel

● Strong organizational skills

● Detail oriented work manner

● Excellent problem-solving skills

● Knowledge of standard accounting procedures

● Ability to prioritize and balance multiple demands simultaneously is a must

● Experience in Blackbaud Financial Edge NXT and Paychex is a plus

EDUCATION AND EXPERIENCE REQUIRED

● Must have at least three years of in nonprofit accounting

● B.A. degree with emphasis on business, accounting or related field is preferred, but comparable work experience will be considered

PHYSICAL REQUREMENTS

• Able to sit and stand for extended periods.

• Able to team lift up to 25lbs.

• Able to work quickly in a dynamic and fast-paced environment

Dallas Theater Center

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Accounts Payable and Payroll Specialist