About the Role

We are seeking a highly organized and proactive Sr. Project Manager to join our dynamic creative team. This role involves managing multiple creative projects from inception to completion, ensuring all deliverables align with the approved scopes of work, timelines, and budgets. As a Project Manager at Design in Mind, you will be the liaison between internal teams and external stakeholders, driving projects forward while maintaining clear and effective communication. Additionally, you will help lead the Project Management Team and collaborate closely with the other Sr. Project Manager to oversee team allocations and bandwidth weekly.

Key Responsibilities

Project Planning & Management:

Develop comprehensive project plans based on approved scopes of work.
Build and manage project timelines using Google Sheets.
Create, manage, and oversee project tasks within Wrike.
Collaborate closely with the other Project Managers to oversee team allocations and bandwidth every week.
Manage and lead(or co-lead) the Project Management Team

Task Coordination:

Write, review, and follow up on tasks to ensure timely completion.
Coordinate with internal teams, including design and vendor teams, to manage resource allocation and project deliverables.

Problem Solving:

Analyze risks and opportunities, using data to identify areas for improvement and make data-driven decisions
Address problems that arise

Stakeholder Communication:

Serve as the primary point of contact for internal and external stakeholders regarding assigned projects.
Ensure stakeholder satisfaction
Act as a link between stakeholders and the project team
Facilitate clear and consistent communication to ensure all parties are informed and aligned.

Budget Management:

Oversee project budgets and manage any constraints related to effort and resources.
Monitor and report on budget status to relevant stakeholders.
Ensure that money is used as effectively as possible

Internal Planning & Allocations:

Collaborate with the Sr. Project Manager to coordinate and allocate the design and vendor teams weekly, to optimize agency efficiency and output.
Assist with organizing and managing internal meetings and projects.

Qualifications

Proven experience in project management within a creative or marketing environment.
Proficiency in project management tools, specifically Wrike (or similar platform), and Google products (Docs, Sheets, Slides).
Knowledge of creative and design processes.
Strong organizational skills with the ability to manage multiple projects simultaneously.
Excellent written and verbal communication skills.
Leadership skills and experience
Ability to work independently in a remote environment, demonstrating initiative and reliability.
Experience in budget management and resource allocation.
Familiarity with managing both internal and external stakeholders.

Preferred Skills

PMP or similar project management certification.
Experience in a remote work setting.

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About Design in Mind

Design in Mind is a creative agency based in San Jose, CA, specializing in brand development and brand marketing. We don't just create beautiful things; we solve business problems and craft compelling stories. Our dedicated team shares the work ethic and values that drive our success. We believe in going the extra mile, delivering on time, and approaching each project with passion and precision.

Our clients range from startups and nonprofits to Fortune 500 corporations. We value partnerships and choose to work with companies and brands we believe in, and our clients see us as an extension of their team. Whether innovating in the business world or serving our community, we choose relationships intentionally and believe good design can do good.

At Design in Mind, you'll engage in projects across various industries, impacting thousands of people and regularly interacting directly with our clients. You will gain experience across various mediums, surrounded by a passionate team committed to mutual growth.

Design in Mind

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Sr Project Manager