ACCOUNTS PAYABLE CLERK

Function:

The Accounts Payable Clerk compiles and maintains accounts payable records, completes payments and controls expenses by receiving, processing, verifying and reconciling invoices. The Accounts Payable Clerk reports to the Accounting Manager.

Ideal Candidate:

Is able to handle a high volume of payables, is detail oriented, and preferably has manufacturing AP process experience / understanding of 3-way matching.

Essential Duties and Key Responsibilities:

Verifies vendor W9 and new vendor Company information.
Reviews all invoices for appropriate documentation and approval prior to payment.
Communicates with vendors regarding invoice issues, inquiries or payments.
Resolves purchase order, contract, invoice, or payment discrepancies and documentation; insuring credit is received for outstanding memos.
Enters all invoice information into ERP System.
Creates Payment Proposals from ERP System.
Processes Weekly Payment Runs.
Verifies vendor accounts by reconciling monthly statements and related transactions.
Answers all vendor inquiries regarding payment processing.
Maintains all accounts payable spreadsheets and ensures appropriate backup is filed in vendor accounts.
Assists Accounting Manager in monthly closings and any additional task as needed.
Protects organization's value by keeping information confidential.

Requirements:

Ability to track budget expenses
Great attention to detail
Thoroughness
Organized
Flexibility
Collaborative team work
Ability to analyze large numbers/ information
Ability to maintain positive vendor relationships
General math skills
Ability to work independently with some supervision

Education/Experience:

Associated Degree preferred
3+ years of hands on accounting experience in processing high volume payables

Language Skills:

Effectively communicate with Accounting Manager and other Administrative staff regarding payables.
Ability to effectively communicate with vendors.

Mathematical Skills:

Strong general mathematical skills with the ability to solve complex math problems and provide report analysis.

Reasoning Ability:

Strong research abilities
Results driven
Ability to remain on task

Physical Demands:

While performing the duties of this job, the employee is regularly required to talk and hear. This position is mostly sedentary and requires repetitive hand movements, may require some standing, walking, bending, occasionally lifting 25-30 lbs., and filing throughout the work day. Specific vision abilities required by this job include close vision and the ability to work in front of a computer monitor for extended periods of the day.

Work Environment:

This position operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, fax/ scanning machines etc.

Developlus Inc

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Accounts Payable Clerk