Project Management Coordinator

For accessibility assistance with this document please telephone Elections Ontario at 1-888-668-8683 or Fax at 1-866-714-2809. You can TTY at 1-888-292-2312.

Position Status: Permanent

Posting Status: Open

Location: 26 Prince Andrew Place

Salary Range: $71,563 to $100,052 per year

Hours of Work: 36.25 per week

Posting Date: August 6, 2024

Closing Date: August 16, 2024

Who we are

The Office of the Chief Electoral Officer (Elections Ontario) is an independent, non-partisan office of the Legislative Assembly of Ontario, responsible for administering provincial elections, by-elections, and referenda in Ontario. We are committed to making voting easy and accessible for all electors, while maintaining the integrity, security, and transparency of the electoral process.

Join our team

The Strategic Planning & Portfolio Management (SPPM) division of Elections Ontario is looking for a project professional to join its Enterprise Planning & Portfolio Management (EPPM) team in its quest to enable Elections Ontario’s next phase of business and system transformation.

The successful candidate must be able to work in a fast-paced environment, be adaptable to change, successfully multi-task various priorities, and effectively collaborate with various cross-functional teams. This person will lead, mentor, and support team members and our business partners in delivering holistic enterprise status and risk management reports to the senior management and executive teams while supporting Project Managers in successful delivery toward project objectives.

What to expect in this role

Reporting to the Manager, Enterprise Planning & Portfolio Management, you will:

Assist Project Managers in ensuring project deliverables are fulfilled through practical engagement with team members, other EO business units, stakeholders, and external parties (e.g. setting up meetings, sharing and reviewing documents, chasing deliverables, flagging risks).
Support and lead projects of varying size and complexity as assigned by the Manager. Assist in determining project strategies for assigned projects. Develop, coordinate, and monitor project schedules, project budgets, and scope to ensure projects stay within established parameters.
Assist with the continual development and implementation of enterprise projects, change, and risk management frameworks to ensure any supporting tools, templates, and processes are in place.
Create and maintain an enterprise integrated roadmap, noting cross impact and interdependencies between multiple projects, milestones, and other key operational deliverables.
Participate in mentoring, coaching, and training business partners on the use, purpose, and value of the necessary artifacts used to support the enterprise project, risk, and change management frameworks.
Assist with monitoring project performance, preparing reports and dashboards to ensure various stakeholders are fully apprised of status, relevant issue resolution, and predictive risk management items.

What you need to qualify

The successful candidate is a highly motivated, analytical self-starter, with a proven track record for cultivating positive relationships and implementing best practices through systematic project, risk, and change management processes.
Excellent communication, presentation, and problem-solving skills with the ability to successfully negotiate to influence and impact change.
Advanced working knowledge of risk management best practices and standards, with a solid understanding of SDLC, PMLC, and Agile project management methodologies, to best incorporate various deliverables into enterprise plans.
Minimum 3 years in project management, with demonstrated experience championing change, managing stakeholder relations, and conducting project and portfolio risk assessments.
Proficient in risk analysis, mitigation planning, project scheduling, and cost control.
Strong project skills with the ability to influence stakeholders to ensure enterprise project and risk frameworks are adhered to.
Proven experience using Outlook, Teams, SharePoint, Excel, PowerPoint, and Visio plus proficient working knowledge of MS Project desktop or MS Project Online.
Power BI administration experience is considered a substantial asset.
PMI certification is an asset.
Must be legally entitled to work in Canada.

Elections Ontario offers alternative work arrangements (Telework or Compressed Work Week). This position requires in-office presence 4 to 5 days per week, based on operational requirements.

How to apply

Our recruitment process reflects our mission to uphold the integrity and accessibility of the electoral process and to manage elections in an efficient, fair, and impartial manner. We offer career growth opportunities and a competitive rewards program.

Please submit your cover letter and resume as one attachment, quoting File #EO-2024-97 to the link https://hrassociates.wufoo.com/forms/eo-project-management-coordinator/ no later than August 16, 2024

We thank all applicants for their submission. Only those candidates selected for an interview will be contacted.

How to request an accommodation

Elections Ontario is an equal opportunity employer. We are committed to fostering an inclusive, equitable and accessible environment, where all employees feel valued, respected, and supported.

Under the Accessibility for Ontarians with Disabilities Act and the Ontario Human Rights Code, we provide accommodations to applicants with disabilities throughout the recruitment and selection process. If you require a disability-related accommodation to participate, please call 1-888-668-8683, send a fax to 1-866-714-2809, TTY at 1-888-292-2312.

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Project Management Coordinator