JOB TITLE: Accounts Payable Specialist

DEPARTMENT: Accounting

REPORTS TO: Vice President, Finance and Accounting

Gaetani Real Estate (GRE) has been providing professional property management services to San Francisco Bay Area property owners for over 75 years. We take the hassle and worry out of owning commercial and multi-unit residential properties with a suite of customized property management services backed by three generations of knowledge and experience.

Mission:

We create value and elevate peace of mind through steadfast and professional property management. We are seeking people who continually put our principles—integrity, grit, accountability, humility, and compassion—first.

Values:

Teamwork—helping one another achieve common goals through effort and collaboration.
Flexibility—the ability to adapt your approach to a situation based on new information and changing priorities.
Dependable—Consistently meeting obligations and making good on priorities.
Relationships—Creating authentic connections with our stakeholders through acts of genuine care and professionalism.
Respect—Always striving to understand one another’s perspectives and priorities, which enables us to treat others the way they wish to be treated.

About the Job:

The Accounts Payable Specialist is responsible for reviewing and recording vendor invoices and the disbursement of payments for diverse expenditures. The AP Specialist will collaborate with the greater accounting team to support administrative duties.

Responsibilities

Examine, input, and authorize invoices processed in the AppFolio platform
Manage the disbursement of payments
Thoroughly assess each invoice to ensure adherence to the company's AP policies and procedures
Secure payment approvals from portfolio managers and operations team
Generate checks and e-payments for all invoices submitted
Match checks with appropriate payment vouchers and mail
Manage spreadsheets for utility import data files, inspection files, fire safety files, etc.
Establish new vendor relationships, create vendors in the system, and ensure ongoing compliance with relevant documentation
Investigate unpaid invoices and address queries from vendors and portfolio managers
Assist with vendor 1099 forms and manage spreadsheets for property vendors
Performs other related duties as assigned by management

Qualifications

Bachelor's degree in Accounting or related field
1 - 2 years in accounting or related field
Strong understanding of the General Ledger system and Accounts Payable processing
Strong organizational, analytical, and recording skills
Detail oriented
Excellent written and verbal communication skills
Proficient in Microsoft Office suite

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities or physical requirements. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Gaetani Real Estate is proud to be an equal opportunity employer and does not discriminate in employment opportunities or practices on the basis of race, color, religion, creed, sex, national origin, age, disability, marital status, pregnancy, childbirth, breastfeeding or related condition, ancestry, medical condition including genetic characteristics, veteran or military status, sexual orientation, gender expression, or any other characteristic protected by law. Gaetani Real Estate is also committed to compliance with all fair employment practices regarding citizenship and immigration status. Pursuant to the San Francisco Fair Chance Ordinance, we will consider employment for qualified applicants with arrest and conviction records.

Gaetani Real Estate

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Accounts Payable Specialist