Job Description

The Office Administrator will support the Ghafari office in Fort Worth, TX. The Office Administrator will serve as a support to projects, marketing efforts, document release and general office liaison duties in the Fort Worth office. The Office Administrator will be well organized with strong communication skills and be able to work independently on projects at all levels.

Primary Responsibilities

Perform general administrative tasks for the Fort Worth office. This may include copying, scanning, faxing, emailing or binding activities. Manage Fed Ex, UPS and USPS related activities.

Order and maintain office supply inventory, coordinating with Dearborn’s Office Services team.
Act as a liaison for issues relating to Fort Worth office maintenance, including landlord issues, cleaning service, printer/plotter vendor issues. Act as liaison for local community involvement activities.
Review and approve local invoices.
Organize business travel arrangements for Fort Worth staff.
Lend support and assistance to the Director – Fort Worth Office in the preparation and editing of projects, client and employee events, presentations, and creating reports.
Manage Bid Phase documentation for Fort Worth projects (GC pre-qualification, pre-bid meetings and bid openings).
Assist in the management of Construction Administration documentation for Fort Worth projects (submittals, RFI’s, change orders, pay requests, closeout documents).
Manage Document Releases for all projects originating in the Fort Worth Office
Create, proofread and/or format proposals, specifications and other correspondence to affirm adherence to Ghafari standards.
Assist the Ghafari Marketing team in the preparation of local proposals and RFP responses, as well as the promotion and photography of local projects.
Schedule and coordinate vendor Lunch & Learn meetings when they occur within the office.
Provide reception support by receiving and screening calls. Act as general phone number operator for the Fort Worth office.
Communicate with clients or others as requested. Maintain confidentiality and professional demeanor in all communications.
Stay current with company rules and policies.
Communicate with manager/supervisor in a timely and proactive manner regarding workload and issues as they relate to the performance of job responsibilities.
May order meeting meals, flower arrangements/gift baskets for employees and clients.
Coordinate with office staff in keeping the office organized and neat.
Perform related duties as assigned.
Manage and support current registration for Access DFW.

Employment Qualifications

Education and Experience:

Bachelor’s degree in related field preferred.
Minimum 5 years experience in an Administrative Assistant capacity.
Previous experience with an Architecture/Engineering or Construction firm.

Skills/Competencies

Advanced skills in Microsoft Office, Adobe, Internet Explorer, Bluebeam Revu, and Deltek software.
Excellent oral and written communication skills.
Positive and enthusiastic demeanor in a fast-paced environment.
Excellent organizational skills, detailed oriented and able to manage multiple projects.
Ability to work independently and on a flexible schedule.
Professional manner and approach.

Physical Requirements

This position requires the ability to perform the essential job functions contained in this job description. These include, but are not limited to, the following requirements:
Ability to spend most of a workday sitting or standing while working on computer at worksite
Reasonable accommodations will be made for otherwise qualified applicants unable to fulfill one or more of these requirements.

Since 1982, Ghafari Associates has taken a personal approach to highly technical projects in complex markets including: aviation, manufacturing, healthcare, retail, hospitality, K-12 and higher education. As a global team of engineers, architects, process designers, and consultants we blend insight with technological innovation helping clients elevate their efficiency, sustainability, and impact.

Continuously rated a Top Workplace to Work, Crain’s Cool Place to Work, and a Best and Brightest company to work for in the US, Ghafari has made a name for itself through our culture, employee benefits, and portfolio of projects.

Over a quarter of Ghafari employees have diverse identities that are championed by our growing approach to Diversity, Equity, and Inclusion. We provide flexible work environments allowing team members a schedule that benefits them, whether it is fully remote, hybrid or an in-office experience.

Through career mapping, Ghafari employees are encouraged to seek licensure, coached for knowledge growth, and provided opportunities for management and mentorship roles if interested. Our robust internship program recognizes undergraduate and graduate students from across the world, having an over 90% success rate of hiring our interns after graduation.

Join our team and work on forward-thinking projects all around the world. Ghafari’s global reach creates an environment where individuals can build professional relationships while building sustainable and cutting-edge facilities. Are you ready to take that leap? Apply Now!

Ghafari Associates, LLC Is An Equal Opportunity / Affirmative Action Employer And Is Committed To Providing Reasonable Accommodations To Individuals With Disabilities In The Employment Application Process. If You Need An Accommodation Due To a Disability In Order To Use Our Online System To Apply For a Position At Ghafari Associates, LLC, You May Apply For Positions In The Following Ways

Connect to our job portal (https://ghafari.jobs)

By fax at 313.436.8624; Attn: Human Resources

By mail at 17101 Michigan Avenue, Dearborn, MI 48126; Attn: Human Resources

In person at 17101 Michigan Avenue, Dearborn, MI 48126.

By email at hr@ghafari.com

If there are any questions or additional accommodations that are required, please contact 313.441.3000 for assistance.

It is Ghafari Associates, LLC’s policy not to discriminate in its employment and personnel practices because of a person’s race, color, creed, religion, sex, national origin, age, weight, height, marital, pregnancy or parental status, sexual orientation, gender identity, genetic information (including family medical history), political affiliation, military service, status as a qualified individual with a disability or a protected veteran, or any other classification protected by federal, state or local law or ordinance.

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