Company Description

Gibbs Giden is a law firm recently named by LA Business Journal as one of LA's Best 25 Law Firms to work for with offices in California (Los Angeles, Westlake Village, Irvine, San Jose) and Nevada (Las Vegas). We provide legal services in a wide range of practice areas, including Construction Law, Real Estate Law, Business and Commercial Law, Common Interest Community Law, Energy and Environmental Law, Healthcare Law, Insurance Law and Risk Management, Labor and Employment Law, Public Contracts, and Appellate Law. https:www.gibbsgiden.com

Role Description

This is a full-time in-person role for an Accounts Payable Specialist at Gibbs Giden located in West Los Angeles. The Accounts Payable Specialist reports to our Accounting Manager and is responsible for managing and processing invoices, ensuring timely payments to vendors, and maintaining accurate financial records. This role requires a strong attention to detail, excellent organizational skills, and a thorough understanding of accounting principles. The Accounts Payable Specialist will work closely with the accounting team to support the overall financial health of the firm.

Key Responsibilities

Invoice Processing:

- Review and verify invoices for accuracy, appropriate documentation, and proper approvals.

- Enter invoices into the accounting system for payment processing.

- Reconcile discrepancies between invoices and purchase orders or contracts.

Payment Processing:

- Prepare and process electronic transfers, checks, and other forms of payment.

- Ensure timely and accurate payment of all vendor invoices.

- Maintain records of all payments made.

Vendor Management:

- Communicate with vendors to resolve billing issues and answer payment-related inquiries.

- Maintain positive relationships with vendors and ensure timely resolution of any disputes.

Record Keeping and Reporting:

- Maintain accurate and up-to-date records of accounts payable transactions.

- Assist in the preparation of financial reports related to accounts payable.

- Perform regular audits of accounts payable records to ensure accuracy and compliance.

Compliance:

- Ensure all payments are made in compliance with legal and company policies.

- Stay updated on relevant regulations and accounting principles.

General Accounting Support:

- Assist the accounting team with month-end and year-end closing processes.

- Provide support for internal and external audits related to accounts payable.

- Perform other accounting tasks as needed.

Qualifications:

Education:

- High school diploma or equivalent required; an associate’s or bachelor’s degree in accounting, finance, or a related field is preferred.

Experience:

- Minimum of 2 years of experience in accounts payable, preferably in a law firm or professional services environment.

- Familiarity with legal billing software (e.g., Coyote, Elite, Juris) is a plus.

Skills:

- Strong knowledge of accounting principles and practices.

- Proficiency in Microsoft Office, particularly Excel.

- Excellent attention to detail and organizational skills.

- Strong communication skills, both written and verbal.

- Ability to work independently and as part of a team.

Equal Opportunity Employer:

Gibbs Giden is an equal opportunity employer and is committed to creating a diverse and inclusive work environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, national origin, disability, or veteran status.

Pay Range

$45,000 - $60,000+ (depending on experience). Pay range information is provided in compliance with SB1162 (California’s pay transparency law); actual pay may vary based on a variety of factors, including applicable experience.

How to Apply:

Interested candidates can apply through LinkedIn or submit a resume and cover letter detailing their relevant experience and qualifications to Lisa Torres (ltorres@gibbsgiden.com)

Gibbs Giden Locher Turner Senet & Wittbrodt LLP

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Accounts Payable Specialist