Job Summary

Human Resources ("HR") Clerk will be responsible for departmental development, HRIS, employee relations, training and development, benefits, compensation, organizational development, executive administration, and employee training. The HR Clerk helps with the implementation of HR Department services, policies, programs, and assists company employees and managers with HR issues, as needed.

Responsibilities and Duties

Essential Responsibilities And Expectations

Participate in developing department goals, objectives, and systems
Assist with the tracking of departmental and company KPIs that support the accomplishment of the Company's strategic goals
Prepare and maintain reports necessary to carry out the functions of the HR Department.
Participate in administrative staff meetings and attend other meetings and seminars as necessary to represent the department
Maintain the HRIS database and generate scheduled or requested reports
Periodically audit all HR databases to ensure accuracy
Keep employee records up-to-date by processing employee status changes in a timely manner
Maintain personnel files in compliance with applicable legal requirements
Conduct benefit orientations and other benefit trainings, as needed
Assist employees with benefit-related questions and issues
Track employee participation in and maintain records of Company trainings and in-services
Track implementation, progress, and success of employee performance improvement plans
Manage change of status notifications and related paperwork
Conduct new employee orientation, as needed
Maintain inventory of all new hire forms and packets
Prepare new hire packets
Create employee badges for new employees, travelers, contractors, and replacement badges
Establish personnel files for all new hires
Assist with the implementation and tracking of Company safety and health programs
Participate in department and Company committees to provide HR support and ensure completion of activities/achievement of related goals
Sort mail and faxes; distribute to employee mailboxes
Respond to all employment verification requests
Retrieve personnel, benefit, and confidential files for all terminated employees and/or contractors; transition the retrieved-active files to terminated status
Manage all expired notices including: submitting expired notices to payroll for distribution with pay checks; mailing individual notices separately if not mailed with the pay check; scanning and saving all expired notices by issue date
Maintain inventory of all benefits forms, booklets and prepares benefits packets
Establish Benefits files for all new hires
Manage the open enrollment process, under the supervision of an HR Administrator
Maintain inventory of all safety materials and safety packets
Create safety packets
Follow-up with credential request from the facilities
Perform all filing and follow-up administrative tasks to keep HR records accurate and up to date
Track and administer employee birthday cards and anniversary service awards
Set -up new hire orientation materials at least one day prior to the scheduled orientation
Report to work on time.
Comply with Company rules, policies and procedures
Comply with all applicable safety rules, policies, and procedures
Report to work regularly and on-time

Additional Responsibilities And Expectations

Support other HR staff in assigned project-based work, as needed
Proactively takes on other responsibilities without specific direction from supervisors
Assume other duties as assigned.

Physical and Mental Requirements

These physical and mental demands are representative of the physical requirements necessary for an employee to successfully perform the essential functions of the job. Reasonable accommodation can be made to enable people with disabilities to perform the described essential functions of the job.

Report to work regularly and on-time
See projects through to completion
Daily sitting focused on and operating a personal computer or terminal keyboard to enter data, communicate over email, or analyze documents for over 60 minutes at a time
Lifting of boxes and light equipment up to 20 pounds
Visual and hearing acuity to perform job-related functions

Qualifications And Skills

To perform the job successfully, you must be able to perform each essential responsibility satisfactorily. These requirements are representative, but not all-inclusive, of the knowledge, skill, and ability required of the HR Clerk. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Required

H.S. Diploma or GED
General knowledge of various employment laws and practices
Experience in benefits administration and other HR programs
Excellent computer skills, including Word and Excel in a Microsoft Windows environment, and a billing software
Effective oral, written, communication and organizational skills
Able to gather and analyze information timely and skillfully
Ability to manage time efficiently
Resourceful, problem-solving attitude
Proactive attitude and work-style
Ability to exhibit a high level of confidentiality

Preferred

Previous experience in human resources in a similar environment
Natural interpersonal and communication skills
Strong detail-oriented and resourceful mindset
Accept and act upon constructive feedback

Workplace Environment

The job will primarily be working in the Company's Resource Center, at 774 S. Placentia Ave., Placentia, CA 92870. This office environment has no unusual exposures, but safety precautions must be taken at all times.

Salary Range: $16.50 to $25.00

Disclaimer

This job description is intended to convey information essential to understanding the scope of the job and it is not intended to be an exhaustive list of skills, efforts, duties, responsibilities or working conditions associated with the position.

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