Reporting to the Project Manager of the site, the Site Coordinator plays a key role in supporting the construction activities on a large scale multi-family construction project.

Financial Process

Serve as the main point of contact for issuing and managing purchase orders with Procore
Entry of month end invoices for client billing in to Procore
Follow up with suppliers and subtrades for packing slips, invoices, and supporting documents as required

Construction Project Support

Assist the Project Manager with submittals, requests for information (RFIs), site instructions (SI), or other information needed as part of change management
Coordinate supporting drawings and information as needed for project staff
Support site Quality Control processes and systems

Communication and Coordination:

Serve as the main point of contact for document-related inquiries from site staff, contractors, and external parties.
Assist in preparing and distributing site meeting minutes, project reports, and other communications.
Coordinate deliveries, materials, and contractor schedules with site management.

Record Keeping and Reporting:

Maintain daily records of site activities, including worker attendance, equipment usage, deliveries, and inspections.
Track progress against the project timeline and provide regular updates to the Site Manager.
Monitor stock levels of materials and raise purchase orders for replenishment as required.

Health & Safety Support:

Keep records of safety inspections, toolbox talks, and incident reports.
Maintain daily log of manpower by all trades and updating key items in Procore

General Administrative Support:

Assist in preparing payroll records, timesheets, and expense reports for site personnel.
Order and manage office supplies for the site.
Provide general clerical assistance such as photocopying, scanning, and email correspondence.

JBPA Developments Inc.

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