John McAslan + Partners is an international design-led studio with a wide and interesting portfolio of projects in areas including public realm, education, culture and transportation. We are currently looking for an experienced document controller. Please note that this role can be based in either Edinburgh or London.

Responsibilities

To provide document control support to team. To assist in production of necessary project information to meet client, contractual and QMS requirements on project.
Ensure a logical, systematic approach to the management of information within the project team
Manage and maintain all incoming and outgoing drawings and technical documents issued
Facilitate submission documentation transfer between external and internal server portals
Save all incoming and outgoing drawing and document files in accordance with the filing structure and systems
Prepare Drawing Issue Sheets for all formal issuing of drawings and technical documents, and ensure all documentation is correctly submitted
Prepare Returned Drawing Submittal Sheets for all consultant and sub-contractor drawings returned with comments and mark-up.
Chase responses to documents issued where required internally and externally
Logging all outgoing drawings and technical documents
Assist project teams by monitoring project workflows, anticipating busy periods and deadlines, collating drawings, and technical documents
Assist project teams by printing/scanning/stamping/distributing drawings and technical documents to internal and external recipients in electronic and paper form

Technical Skills / Qualifications

Proven experience in a document controller role, preferable within the field of architecture, construction or engineering
An advanced understanding of electronic document management systems (Aconex, Conject or 4projects)
Good verbal and written communication skills
Typing accuracy and efficiency
Attention to detail to ensure documents are accurate and made to specifications
Filing and organisation skills for document storage
Industry-specific technical knowledge, including understanding of industry terms, policies and processes
Methodical and highly organised
Brilliant attention to detail
Confident, with strong interpersonal skills and the ability to work collaboratively

Why JMP?

We consider our people to be our greatest asset. JMP place great emphasis on attracting, retaining and developing the best talent and exploring design together. We place value on the quality of everyone's ideas and the contribution our team make to our open and collaborative culture. We encourage innovation and creativity to enable exceptional design outcomes.

How to apply

If you think this could be the opportunity for you, we look forward to receiving your CV (maximum file size of 5 MB), and confirmation of your eligibility to work in the UK without restriction.

Please submit your application via recruit@mcaslan.co.uk with the reference 0924DC. Please note that applications without this reference in the subject line will not be considered.

If you require alternative application route or reasonable adjustments to attend an interview virtually or in person, we would be happy to help.

John McAslan + Partners is an equal opportunities employer. We are committed to equality, diversity and inclusion, ensuring that everyone in our team has the opportunity to thrive and excel. We welcome and encourage job applications from people of all backgrounds and would particularly welcome applicants from currently under-represented groups, people with disabilities and people who identify as LGBTQIA+.

John McAslan + Partners

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