KENTUCKY UNITED METHODIST CHILDREN’S HOMES

Job Description

DATABASE MANAGER

Mission Statement: We serve Christ by providing for the physical, emotional, educational and spiritual needs of children and families.

Join our team--changing lives every day

Location: Nicholasville, KY

Primary Hours: 40 hours per week, 8:30 am to 5:00pm Mon-Fri

Reports to: Vice President for Development

Salary Range: $18.00 to $21.00/hour

RETENTION BONUS OF $500 GIVEN AT 3 MOS/6 MOS/9 MOS FOR A TOTAL OF $1500.00!

This position offers . . .

Health, dental, vision, and life insurance
403b Retirement plan with 3% match
Tuition Assistance & continuing education support
Holiday, sick, and vacation time
Employee Assistance Program
Professional development opportunities

About The Kentucky United Methodist Children’s Homes

The Kentucky United Methodist Children's Homes (KyUMH) is a Christian service agency dedicated to helping youth with histories of abuse and neglect find healing and build a brighter future through professional therapeutic interventions. We believe every child is an individual of worth, entitled to God's gift of wholeness of life. Founded 152 years ago, the mission has transformed throughout the years to meet the most pressing needs of vulnerable children and families. We serve 900-2000 children annually in every county in Kentucky with an annual budget of $13 million.

Summary Of Function

This position has primary responsibility for reporting from and managing the donor database. Tasks range from data entry to data extraction including processing of donations, thank you letters,tax receipts and reports. This position receivesall inquiries from donors about their gifts. This position also shares administrative tasks with Executive Assistant including greeting visitors, answering KyUMH phones and doors. In addition, this position provides administrative support for the Development department for general clerical needs and works closely with the Finance Department for reporting and gift coding. The best candidate for this position would have experience with database management, data entry, have exemplary organizational skillsand attention to detail. This positionworks collaboratively with other Development staff to ensure an excellent donor experience.

Job Specific Duties And Responsibilities

DATABASE MANAGEMENT: Serves as the donor record database expert and manager. Enters all data, includingstakeholder information, donor gifts, andmailing list recipients with ahigh level of accuracy.Writes and updatesdatabase policies and procedures manual and assures that all data is entered according to procedure. Responsible for keeping database clean by removing duplicates and inaccurate information
DONOR APPRECIATION/GIFT ENTRY: Assures daily that all gifts are collected daily from the post office and are then opened and tallied according policy/ procedure. Imports and processes online gifts. Enters all gifts into donor filesand generates thank you letters for each gift. Responsible for seeing that all memorial/honor gift acknowledgements and thank you notes are mailed as quickly as possible after receipt. Maintains accurate records of all receipts to gifts and gift details to honordonor’s wishes and report to finance department and ultimately to auditors
ADMINISTRATION: Responsible for assuring that office equipmentis in working order. Primary responsibility forcoordinating mail collection and sorting. Shares responsibility for answering phones and doors with the Executive Assistant. Responsible for ordering and maintaining office supplies for the agency
REPORTING: Produces monthly reports to submit to the business office

Job Specifications

Data entryexperience required
Experience with Microsoft Word (in particular Word mail merge) and a working knowledge of Microsoft Excel required
Must be at least 21 years of age
Must have a valid driver’s license
Successful background check and TB test
High school diploma or GED required
Ability to communicate and work well with donors, staff, vendors,and others
Ability to evaluate/interpret information and make independent judgments/decisions
Must have strong time management and written communication skills
Attention to detail and accuracy required
Raiser’s Edge database or other customer relationship management software experience preferred

Physical Demands

This position requires the employee to frequently engage in the activity of data entry.Requires some travel. Must be able to lift 35-40 lbs.The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential function.

KyUMH is an Equal Opportunity Employer

KyUMH is committed to maintaining a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

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Kentucky United Methodist Children's Homes

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