Position: Program Assistant

Location: Remote (US-based required. San Francisco Bay Area with ability to work in the Glen Ellen, CA, office on occasion strongly preferred)

Level: Entry to Junior Level

Term: Full-time employment with benefits

ROLE

As our program assistant, you would play a crucial role in supporting our staff and Board by assisting with programs, administration and fundraising. The right individual will have a passion for ocean conservation and be eager to tackle diverse tasks. You should be a quick learner, independent, highly motivated and adept with technology. This position reports directly to the President of Marine Conservation Institute.

JOB DESCRIPTION

Support an efficient working environment throughout the organization.
Assist the President by scheduling meetings, tracking projects, prioritizing tasks, coordinating travel and acting as a gatekeeper when needed.
Manage correspondence and help with writing and editing correspondence.
Help create, format, and edit reports and presentations for a variety of audiences, including policymakers and donors.
Organize and maintain institute records and files.
Schedule staff meetings and maintain organizational calendars.
Attend meetings and calls as requested to record notes and action items.
Manage files, correspondence, and other materials for Board meetings.
Schedule Board meetings and provide logistic support.
Support Secretary in creating official minutes and recording notes and action items.
Support MPAtlas and Blue Park staff as requested, including by conducting online research to support our programs.
Assist with event planning and fundraising efforts as directed by the Development Director.
Support Communications Manager as needed, such as with press releases, media research and blog posts.
Manage our intern programs by organizing the program, recruiting excellent interns and supporting their success.
Manage regular website maintenance: update program content on a quarterly basis, change website hero to reflect conservation victories, etc.
Monitor ocean-related news and social media channels, alerting staff to key stories and issues.

REQUIREMENTS

Outstanding organizational skills
Strong writing, editing, and proofreading skills
Good online research skills and familiarity with scholarly research outlets
Excellent computer skills, including proficiency with Microsoft Office
Ability to manage multiple projects and deadlines and prioritize based on organizational goals
Strong interpersonal skills
Positive, solution-oriented attitude
Proactive and self-motivated
Ability to be successful in a virtual/remote environment
Commitment to an organizational culture and structure that fosters cooperation, communication, collaboration, teamwork, equity and trust
Familiarity with and interest in marine conservation issues
Previous experience in nonprofit environments a plus

COMPENSATION and BENEFITS

The starting salary for this position ranges from $40,000 to $50,000 per year. Starting pay may vary with job-related knowledge, skills, and experience. At present, our total compensation package for eligible employees includes 401(k) retirement plan with employer match, employer-paid medical, dental, and vision, 15 days of paid vacation, 12 paid holidays and sick leave. Please note that Marine Conservation Institute, at its discretion, may make changes to its benefits programs from time to time.

APPLICATION PROCESS

To apply, please email the following materials to jobs@marine-conservation.org and include the position title (Program Assistant) and your name in the subject line:

A cover letter detailing your interests, relevant experience, goals and availability
A résumé, including relevant coursework, previous projects and experience

This position is open until filled. Please, no calls regarding this opportunity.

ABOUT MARINE CONSERVATION INSTITUTE

Marine Conservation Institute champions ocean conservation and fuses science with policy and advocacy to protect ocean ecosystems. For more than 25 years we have been providing science-led solutions to protect marine ecosystems and marine life around the world. Marine Conservation Institute is a thought leader in the marine conservation field, working on ocean conservation issues from local to national to international levels. We focus on marine protected areas, high seas biodiversity conservation, endangered species conservation, climate resilience and ocean governance and management.

Learn more at marine-conservation.org at:

Website: marine-conservation.org
Instagram: @savingoceans
LinkedIn: www.linkedin.com/company/marine-conservation-institute

Marine Conservation Institute is an Equal Opportunity Employer (EOE). All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. We are committed to a policy of nondiscrimination, inclusion and equal opportunity and actively seek a diverse pool of candidates in this search. You can read more about our commitment to diversity, equity, inclusion and justice at https://marine-conservation.org/deij/

Marine Conservation Institute

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Program Assistant