Job Title: Office Manager

Reporting to: CEO

Job Summary

The Office Manager will oversee and streamline the administrative functions of our office. This role requires a detail-oriented individual with exceptional organizational skills, excellent communication abilities, and technical knowledge. This person will manage the construction admins in each of the branches. A solid understanding of office management processes and construction industry practices is essential.

Key Responsibilities

Administrative Management:
Oversee daily office operations to ensure efficient workflow.
Manage office supplies and inventory, including timely reordering and organization.
Distribute and maintain records of technology agreements.
Handle insurance policies and ensure they are up to date.
Manage fleet, trucks, and trailers.
Oversee WEX gas card management.
Set up new vendors and handle certification renewals.
Maintain accurate and organized filing systems.
Oversee customer contracts and ensure compliance.
Accounting:
Manage incoming payments, ensuring accurate application to the correct accounts.
Enter expenses related to ACH, EFT, and auto payments.
Research and address all incoming tax notices.
Team Support:
Provide administrative support to Construction Admins and the management team.
Facilitate effective communication between field and office staff, ensuring all parties are informed and aligned.

Qualifications

Education: High school diploma or equivalent; Associate's or bachelor's degree in business administration, Construction Management, or a related field preferred.
Experience: Minimum of 5 years of office management experience within the construction industry.
Skills:
Strong organizational and multitasking abilities.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
3 years' experience with QuickBooks Online
Experience with BuildOps major plus
Excellent communication and interpersonal skills.
Troubleshooting and technical skills.

Benefits

Competitive salary based on experience.
Health, dental, and vision insurance.
Retirement savings plan with company match.
Paid time off and holidays.
Opportunities for professional development and career growth.

Mathews Mechanical

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