OVERVIEW

Established in 2009, Porter Law Firm provides a full range of legal services for everything from business, real estate, corporate development, and litigation, to tax and estate planning. While we bring incredible depth and breadth of experience representing our clients and their legal matters, our passion is our ability to offer our clients not just legal representation, but a strategic partner committed to understanding their needs and safeguarding their assets. This is why so many of our clients return to us —they understand the benefit of a personalized, hands-on approach to representation.

THE POSITION

Porter Law Firm is seeking a senior legal assistant to help support our HOA/POA team in preparing and organizing various legal documents, collecting debts from homeowners, data entry, and general administrative duties.

The senior legal assistant will receive direction and tasks from the firm’s attorneys, but will ultimately report to the Firm’s managing attorney for the division.

ESSENTIAL DUTIES AND TASKS

Perform various steps in a foreclosure action, which may include preparing and recording liens and Notice of Defaults.
Review and update delinquent owner’s accounting ledgers, using various ledgers to compile into one and calculating late fees and interest charges
Prepare, review and/or finalize a variety of demand letters
Perform title searches and online research
Use billing system and calendaring system
Research possible active Bankruptcy cases
Prepare and transmit documents for recording
Effectively communicating with board members, homeowners, and clients via telephone and email
File maintenance of firm’s non-judicial and judicial collection files
Perform data entry and analysis on various databases
Preparing legal correspondence and documents
Submitting documents to be electronically recorded and filed
Answer phones, return messages, manage deadlines
Drafting legal documents such as contracts, leases, loan documents, and other communications
Preparing and filing documents with courts
Organizing and archiving the documents related to completed and ongoing cases including exhibits, documents, briefs, and appendices
Aid attorneys with interrogatories, requests for production, and other discovery requests
Assist in trial preparation by preparing binders, indexing discovery, and preparing trial exhibits
Other administrative tasks within the department, as needed

DESIRED QUALITIES AND QUALIFICATIONS

Proficient with MS Office
Knowledge and experience within HOA industry in legal admin or assistant role
Able to maintain a full-time, in-person working schedule (remote option negotiable)
High School degree or greater, college degree preferred
3+ years experience
Keen eye for detail and ability to meet deadlines
Strong organizational skills and ability to juggle multiple projects and priorities under deadlines
Strong writing and communication skills with attention to detail
Approachable, customer service mentality
Applicable knowledge of legal terms, procedures, and protocols
Ability to multi-task, a quick learner that thrives in a fast-paced work environment
Must be able to sit, stand, navigate stairs, occasionally lift up to 20 pounds
The ideal candidate must be able to complete all physical requirements of the job with or without a reasonable accommodation.

BENEFITS

Full-time position, paid time off, collegial working environment, 401K program, health insurance

Porter Law Firm

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