Description:

This position allows for a hybrid work schedule with a mix of work spent in office and working remote from home.

We are seeking a highly organized and detail-oriented individual to join our team as an Executive Assistant/Project Coordinator. The successful candidate will provide comprehensive administrative and project coordination support to our Chief Technology Officer and senior technology management staff, enabling them to focus on their core responsibilities. As an Executive Assistant/Project Coordinator, you will be responsible for managing schedules, coordinating meetings and travel arrangements, preparing reports, and handling confidential information with the utmost professionalism. Your exceptional communication and problem-solving skills, combined with your ability to prioritize tasks and work independently, will be crucial in ensuring the smooth operation of our executive team.

Responsibilities will include, but are not limited to:

Manage executive calendars, including scheduling and coordinating meetings, conferences, and travel arrangements
Prepare and edit correspondence, presentations, and reports as needed
Maintain a high level of confidentiality when handling sensitive information
Act as a gatekeeper, screening incoming calls, emails, and requests, and redirecting or responding appropriately
Organize and maintain files, records, and documents, ensuring accessibility and accuracy
Conduct research and compile data for reports or presentations as required
Proactively anticipate executive needs and provide necessary support to ensure their efficiency and productivity
Assist with the coordination and logistics of special projects or events as assigned
Serve as a point of contact between executives, employees, clients, and external partners
Collaborate with other administrative staff to ensure seamless office operations

Qualifications:

We do not sponsor employees for work authorization in the U.S. for this position.

Qualifications:

Proven experience as an executive assistant/project coordinator or similar role, preferably in a fast-paced corporate environment
Excellent organizational skills, with the ability to prioritize multiple tasks and meet deadlines
Strong attention to detail and exceptional problem-solving abilities
Excellent written and verbal communication skills
Proficient in using Microsoft Office Suite and other relevant software applications
Ability to handle confidential information with the utmost discretion and professionalism
Strong interpersonal skills and the ability to build relationships with stakeholders at all levels
Resourcefulness and ability to work independently with minimal supervision

Sargent & Lundy is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any protected status as defined by law.

Award Winning Compensation & Benefits:

At Sargent & Lundy, we care about the health and well-being of our employees. Our commitment extends beyond the workplace, offering comprehensive healthcare plans and generous paid time off to support our team members in every aspect of their lives. We understand the importance of work-life balance, which is why we are proud to provide competitive, award-winning benefits. Our dedication to employee satisfaction has earned us the prestigious Top Workplaces Culture Excellence Award for compensation and benefits in 2022, 2023, and 2024.

Health & Wellness

Financial Benefits

Work-Life Balance

Health Plans: Medical, Dental, Vision
Life & Accident Insurance
Disability Coverage
Employee Assistance Program (EAP)
Back-Up Daycare
FSA & HSA
401(k)
Pre-Tax Commuter Account
Merit Scholarship Program
Employee Discount Program
Corporate Charitable Giving Program
Tuition Assistance
First Professional Licensure Bonus
Employee Referral Bonus
Paid Annual Personal/Sick Time (PST)
Paid Vacation
Paid Holidays
Paid Parental Leave
Paid Bereavement Leave
Flexible Work Arrangements

Awards & Recognition:

Sargent & Lundy,IL

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Executive Assistant/Project Coordinator