Company Overview & Job Description:

Summit Golf Brands (SGB) is seeking a full-time Executive Assistant and Company Event Planner. Summit Golf Brands is a fast-growing company that designs and sources high-end golf apparel and sportswear, sold online, at leading country clubs and resorts around the world. Our brands can be found at over 3,000 accounts in more than 25 countries.

The Executive Assistant / Event Planner works in our New York Headquarters Office and reports to our C-Suite Executive Team, the CEO, EVP Sales and Creative Director. This position is responsible for managing all operations and administration office duties to ensure effectiveness and efficiency. The ideal candidate will be an energetic professional who doesn't mind wearing multiple hats in a fast-paced work environment. This person should be experienced in handling a wide range of administrative and executive support-related tasks. This candidate excels in working independently with little or no supervision, keen attention to detail and is capable of creating solutions for problems as they arise. In addition, should be highly organized, flexible and enjoy the administrative challenges of supporting an office of diverse people.

Responsibilities:

Office & Showroom Management:

Manage all operations of our New York Headquarter Office and Showroom
Maintain the organization and office supplies and inventory levels
Maintain the organization and functioning of the showroom to ensure it is in tip-top shape - ordering, stocking and merchandising all inventory for the current season
Manages all service requests and follows up with building management
Coordinate and manage logistics for bi-annual seasonal showroom flips including leading cross-department communication between Marketing, Sales and Inventory teams to ensure deliverable schedules are upheld
Maintain the operations of our NY Showroom including Outlook calendar management for key client meetings
Communicate all Showroom appointments with the Leadership Team on a weekly basis
Manage all cross-department communication – Holiday, Office announcements, Office Events, Corporate Lunch
Partner with HR, IT, and Managers on candidate and new hire requests
Coordinate onsite catering needs for key client showroom meetings and events

Executive Assistant to the CEO, EVP Global Sales and Creative Director:

Coordinate and plan all Domestic & International travel including booking private cars for transportation
Submit Weekly Expense Reports
Coordinate all Domestic and International travel for annual trips
Manage Outlook Calendar for CEO, EVP Sales, and Creative Director – including daily meeting reminders for each executive
Prepare, compose, and type letters/memos/emails, graphs, charts, studies, presentations, miscellaneous reports, and research for the executives
Serve as the liaison between Executive Team and Sales, Marketing, Design Teams on various projects and communication
Screen direct calls, mail, and other communication to the appropriate person within the organization
Project Management for various Sales and Marketing projects including VIP gifting initiatives

Event Planning:

Coordinate and direct all planning of all Sales-Related Events and meetings including Annual Company Sales Meetings, Advisory Boar Offsite, VIP Client Meetings and Partnership Events
Coordinate all planning and logistics of Executive Leadership Offsite Meetings
Coordinate all planning and logistics for Company Office Events including Annual Christmas Party
Coordinate event logistics and services, including technology and equipment needed to run the event, food, drinks, air and ground transportation, lodging, and more
Scout event venues, in various locations (Domestic and International)
Outline the scope of events, including time, date, location, and budget to present to leadership
Participate actively in the planning and execution of company events
Negotiate and manage vendor contracts
Work with vendors to get bids and determine best fits for the budget and goals of the event
Manage the budget and ensure event stays within guidelines; ensure vendors are paid
Managing the setup, teardown, and cleanup of the event
Anticipating needs and preparing for any potential problems

Experience:

Previous experience as an office manager, executive assistant to c-suite executives, or similar position
Positive professional demeanor
Strong work ethic and self-motivated
Solutions-oriented mindset
Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
Detail-oriented, extremely well organized with strong time management skills
Ability to multi-task, prioritize and meet stated deadlines
Ability to maintain confidentiality and handle information with discretion
Experience in event planning or project management, with a successful record of planned events
Serve as the liaison and between executive team and internal marketing, sales and design on priority deadlines
Strong communication skills to make ensure that everyone has realistic expectations
Creative and original thinker
Ability to lead a large team and delegate tasks effectively
Ability to manage your own time and keep others on the schedule
Ability to budget appropriately and process payments

In addition, Summit Golf Brands offers an EXCELLENT compensation and benefits package.

Benefits Include:

Medical Insurance
Dental Insurance
Vision Insurance
401(k) with Company Match
14 Paid Holidays
Vacation days
Personal days
Other voluntary benefits
Wholesale discount on personal use SGB apparel & Taylor Made Club
Bonus Potential

Please find our online application at https://careers.summitgolfbrands.com/

Summit Golf Brands

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