Department: Finance

Reports to: Controller

Position Type: Full-time, in the office, Monday through Thursday, WFH on Fridays.

Wage:$41,000 to $45,000

Company

Exciting opportunity to join a progressive and growing organization serving individuals with developmental disabilities of all ages. Support, Inc. has provided community-based solutions for over 30 years and serves the entire front range of Colorado. Our mission is to serve our constituents and customers in innovative, and cost-effective ways, and to provide the very best in community based residential and day services. We strive to serve people in a way that honors choice making, health and safety, being part of the community, individual relationships, and a positive picture of the future.

Support, Inc. provides community-based services that result in quality lifestyles: Lifestyles that are characterized by integration into the community, a sense of belonging, empowered choice-making, and opportunities for growth and learning. All Support, Inc. services share a characteristic of being community based, and tied to "best practices" in the industry. We take pride in our flexibility and responsiveness to our customers. Our expertise includes 24-hour supervised living, ADA issues, Positive Behavior Supports, and medical supports.

Position Summary

Seeking an energetic professional who does not mind wearing multiple hats. The Office Manager will organize and coordinate office operations, facilities maintenance, and provide support to the Finance team with various tasks. The Office Manager is well organized, flexible, and enjoys the administrative challenges of handling a wide range of administrative duties and is able to work independently with little or no supervision.

Office Manager Responsibilities

Organize office operations and facilities maintenance

Provide general support to on-site visitors; greet and assist with information, tours
Answer phones and manage voicemail; assist clients, employees and others with questions and transfer to appropriate person/department
Manage company email and faxes received in the office; transfer to appropriate person/department
Process daily mail - open, sort, scan, and file; direct to appropriate person/department
Point person for facilities maintenance, mailing, shipping, supplies, equipment, and errands
Monitor and maintain kitchen and office supplies inventory
Purchase and track all office equipment, including laptops
Coordinate with IT and Finance on all office equipment
Manage and assign Adobe licenses
Manage relationships with vendors and service providers, ensuring that all items are invoiced and paid on time
Manage contract and price negotiations with office vendors, service providers
Actively participate in the planning and execution of company events
Organize, monitor and document procedures

Support Finance Team

Assist with monthly invoicing
Assist with weekly billing
Accounts payable support
Maintain various reconciliations in excel

Office Manager Requirements

Office management, administrative, or assistant experience
Proficient in Microsoft Office – Outlook, Excel, Word
Computer skills and comfort navigating within various software packages
Strong organizational and planning skills
Excellent time management skills and ability to multitask and prioritize work
Attention to detail and problem-solving skills
Excellent written and verbal communication skills

Support, Inc. is an Equal Opportunity Employer. M/F/D/V

We are required by state and federal agencies to keep certain statistical records on applicants. It will not be used in any way to discriminate against you because of your sex, race, age, sexual orientation, creed, national origin, disability or military status, gender identity, unless related to a bona fide occupational qualification as defined by the Colorado Civil Rights Commission and the Equal Opportunity Commission.

Principals only. Recruiters, please don't contact this job poster with unsolicited services or offers.

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