About Swantastic Studios

Welcome to Swantastic Studios, where we offer a wide range of creative and production services. Our expertise includes photo and video production, audio recording, mixing, mastering, podcast and audiobook recording, and tuning. We also provide studio and house rentals, digital production, promotional services, branding, graphic design, web design and development, social media content creation, event coverage, and post-production. Our dedicated team is committed to bringing visions to life. Join forces with us, and let's make your dreams a reality.

Position Overview

We are seeking a highly organized and proactive Administrative Assistant Intern to support our creative team. The ideal candidate will be detail-oriented, possess excellent communication skills, and multitask efficiently. This is not just a remote, part-time internship for three months but a unique opportunity to immerse yourself in the world of creative production. With the potential to transition into a part-time position with performance-based bonuses, we offer a supportive and dynamic environment where you can learn and grow alongside our talented team.

Key Responsibilities

Scheduling & Calendar Management: Coordinate and manage appointments, meetings, and travel arrangements.
Communication: Handle phone calls and emails, respond to client inquiries, and ensure timely follow-ups.
Document Management: Organize and maintain digital files and documents related to various production projects.
Research: Conduct research as needed for projects and assist in data collection.
Support Tasks: Assist with managing schedules for video shoots, film editing, graphic design projects, and social media campaigns.
Task Coordination: Track project progress and ensure deadlines are met, utilizing tools like Clickup or Asana
Basic Financials: Assist with invoicing, expense tracking, and other basic bookkeeping tasks.

Qualifications

Experience: Previous exposure to administrative tasks or internships in a creative or media production environment is preferred.
Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace (Docs, Sheets, Calendar).
Tools: Familiarity with project management tools (Clickup, Asana) and communication platforms (Zoho, Zoom).
Soft Skills: Strong organizational and multitasking abilities, excellent written and verbal communication, proactive problem-solver, and team player.
Education: High School diploma required; Associate or Bachelor’s degree in Media, Communications, or related fields preferred.

Internship Benefits

Performance-based bonuses.
Opportunity to transition to a part-time position after the internship period.
Flexible working hours.
A supportive and creative working environment.
Opportunities for professional growth and development

Swantastic Studios

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Administrative Assistant