Details

Posted: 29-Jun-23

Location: Sherman Oaks, California

Type: Full Time

Salary: $30-35 per hour

Categories

Admissions

The Buckley School is a dynamic, nurturing learning community committed to equity and inclusion, and as such, seeks to hire talented employees with diverse backgrounds.

The Buckley School, an independent K-12 school, is seeking an Admission Assistant for the 2023- 2024 school year. The Admission Assistant supports all aspects of the admissions process from recruitment through enrollment, performing a wide range of administrative tasks and assisting with the management of the departmental operations. The K-12 Admissions Office is the initial point of contact, perception, and hospitality, therefore this person serves as the ambassador to prospective families and must possess a warm and courteous demeanor, positive attitude and professionalism. Organization and clerical competence including excellent written and oral communication and strong interpersonal skills is a must for this position. This position reports to the Director of Enrollment Management, works closely with the entire admissions team, and interfaces with a wide range of internal and external constituents.

Essential Functions

Support the admissions team’s comprehensive strategy to recruit and enroll families who support the school’s mission
Manage inquiries and correspond with prospective families via phone calls, e-mail, in-person and virtual visits to provide information about the admissions process and general details
Track, respond to, and follow-up promptly incoming inquiries and general admission-oriented communications
Maintain and update database system
Assist in the planning, organization and implementation of Admissions Office events both virtually, and live, including on and off campus. This will include some evenings and weekends, especially during the peak season between September through May.
Handle general admissions communication, mailings, distribution of admissions marketing materials, packets and other projects.
Assist with new family orientation, including but not limited to summer connections, welcome events and school logo gift distribution
Schedule, in partnership with the admission team, prospective parent coffees, tours for a variety of constituencies, interviews, student visit days, student ambassador hosted meetings, and administration of student assessments
Compile and analyze statistical information and admission data and create reports for, and in collaboration, with the director
Assist with the maintenance of Admission section of the Buckley website
Other special duties and miscellaneous projects as assigned by the Director of Enrollment Management or Head of School

KEY RESPONSIBILITIES/DUTIES

Attend to the complex admissions calendar and campus calendar to determine action and reduce scheduling conflicts
Prepare and organize the office for visitors to step into a warm, tidy, and welcoming space, including replenishing refreshments and promotional materials
Greet visitors as they enter the Admission Office, and assist them in connecting with admissions team personnel, student ambassadors, and other meetings
Answer phone calls and provide general office clerical support with inquiries, e-mails, and other forms of correspondence when necessary
Check and update online system status of application files that will be processed to the Admission Committee during the application review process
Process application requirements when they arrive in the office and store them with the appropriate application to accomplish completion to review in Committee
Exercise good judgment and initiative, and be able to work independently in supporting the Director and other leadership in the Admissions Office
Organize and schedule meetings with high attention to detail on conference room bookings, vendors, necessary AV equipment, communication to participants, meeting materials and agendas
Attend and support events such as Admissions Open House(s), new family welcomes, and the like, which may include on selected weekends or evenings throughout the year

EDUCATION AND/OR EXPERIENCE

Bachelor’s degree
Experience in a supporting role related to school or admissions
Fluency in spoken and written Spanish is preferred

SKILLS AND KNOWLEDGE

Models the highest standards of professionalism, with an emphasis on maintaining confidentiality and supporting team-oriented work-ethic, and creates warm, uplifting and trusting working relationships marked by humor, positivity, humility, empathy, excellent emotional intelligence, extraordinary interpersonal skills, and collaboration.
Demonstrates great individual integrity, initiative, self-awareness, commitment to personal and professional growth, and the ability to receive and apply feedback.
Possesses a passion for education, particularly in an independent school environment
Knowledge of and demonstrated competency in diversity, equity, inclusion, and social justice; demonstrated success working with diverse populations.
Relishes the joys and challenges of working with a variety of constituencies, including but not limited to students, families, colleagues, vendors, etc.
Demonstrates adaptability, dependability, good judgment, strong social skills, impressive communication and presentation skills in writing and speaking, and the abilities to read, assess, imagine, evaluate, calculate, & make wise decisions.
Demonstrated flexibility in response to changing demands and priorities
Demonstrated ability to handle deadlines and pressure with calm and grace
Dependable, completes assigned tasks, and has excellent follow-through abilities
Excellent organizational skills with strong attention to detail
Coordinate effectively amongst a varied group of internal and external team members
Knowledge of application management, communications and reporting systems
Knowledge and confidence to navigate through Microsoft Office, Google Suite, Blackbaud/Education Edge, admissions software or equivalent, and the ability to learn new and evolving technology

COMPENSATION

$30.00 - $35.00 per hour

The base salary is separate from fringe benefits, such as retirement contributions, daily lunch, on-site parking, contributions to medical, dental, vision, life/AD&D plans, our generous time off policy, or potential stipends (for eligible employees). Our pay ranges are reasonable estimates of what the School anticipates paying for a role but are not guaranteed. If hired at The Buckley School, your actual base salary will be determined by your education and experience.

TO APPLY

Interested candidates should send their resumes to jobs@buckley.org . In the cover letter/email please explain how you have included diversity, equity, and inclusion in your work.

About The School

The Buckley School, with 830 students, is one of the most respected independent schools in Los Angeles. Buckley is known for its unique educational philosophy, the 4-Fold Plan of Education, which melds a whole-child approach with elements of structure, as well as for its warm and nurturing educational environment.

The school’s curriculum balances academics, the arts, physical development and ethical education. Buckley’s creative, personalized approach to education emphasizes high academic standards for all students and includes traditional touches that develop the character and discipline that unlock students’ potential.

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About The Buckley School

The Buckley School, a K-12 college preparatory school with 830 students, is one of the most respected independent schools in the Los Angeles. Buckley is known for its unique educational philosophy, the 4-Fold Plan of Education, which melds a whole-child approach with elements of structure, as well as for its warm, intimate educational environment. The school’s curriculum balances academics, the arts, physical development and moral education. Its creative, personalized approach to education emphasizes high academic standards for all students, and includes traditional touches that develop the character and discipline that unlock students’ full potential.

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