This role is for direct employment with the New York City Independent Budget Office.

Scheduler/Advisor

NYC Independent Budget Office

Reports to:Director

Process for Applying:

All applications must include both a current resume and a cover letter that highlights why the position at IBO is attractive to you. Any applications without both of these elements will not be considered. Please email both to Resumes@ibo.nyc.ny.us by end of day August 16th, 2024.

Description:

The Scheduler/Advisor (SA) works directly with the Director, and provides planning, logistical, and operational assistance to support IBO. The SA works closely with the senior leadership team, other managers and the advisory board, to facilitate coordination, collaboration and the achievement of IBO’s goals and objectives. The SA also manages various projects, as assigned by the Director.

Responsibilities:

Handle and oversee all external and internal scheduling functions for the Director, including making appointments, coordinating logistics, confirming with outside attendees, prioritizing and following up; coordinate agendas for all internal operational meetings; develop briefing materials and talking points as needed to ensure that the Director’s meetings accomplish their intended purposes; track meeting outcomes and follow up to ensure completion of expected work products.
Support the Director in responding to emerging or urgent issues and coordinate response activities and communications, both internal and external to the agency; convey instructions to agency staff on behalf of the Director, and ensure timely responses and follow up.
Assist the Director with external relations, including intergovernmental engagement; draft and prepare internal and external communications on behalf of the Director, including presentation materials and correspondence; ensure timely responses and follow up.
Assist Director with all timekeeping-related functions.
Organize agency retreats, conferences and other special events; create and maintain calendar of annual standing events.
Serve as project manager, as assigned, for large, cross-functional, and/or agency-wide projects or initiatives; bring together stakeholders and help drive decisions.
Other duties, as assigned.

Qualification:

Bachelor’s degree preferred, with a minimum of two years of experience relevant to public policy, organizational development, public administration, communications or a related field.
Excellent organization, project and time management skills.
Excellent written and oral communication skills, strong attention to detail and demonstrated success in using data in performance management and reporting.
Sound judgment and discretion, proven ability to navigate complex organizational relationships and manage confidential information.
Ability to work well under pressure and to handle multiple projects at a time.
Sense of humor.

Salary Range: $66,000 - $82,000, depending upon experience

Other Information:

IBO maintains hybrid work schedules.

New York City residency must be established within 90 days of appointment and is required for the first two years of city service, after which employees may reside in Nassau, Orange, Putnam, Rockland, Suffolk, or Westchester Counties. Foreign nationals must have a valid permanent resident card (“green card”) or renewable work permit.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

As a current or prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. Please review the notice to see if you may be eligible for programs and how to apply at nyc.gov/studentloans.

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Scheduler/Advisor