Job Title: Office Administration*

This is In Person Postion.

The candidate will be responsible for ensuring the smooth and efficient operation of the office by providing administrative support to various departments and managing day-to-day office tasks. The ideal candidate will be highly organized, proactive, and capable of managing multiple tasks simultaneously.

Key Responsibilities*

**Administrative Support**

Provide administrative assistance to senior management and other departments as needed.
Prepare, edit, and distribute correspondence, reports, memos, and other documents.
Maintain accurate and organized records, including filing, data entry, and document management.
Office Management**
Process Sales orders, picking tickets and invoices.
Check inventory of sales orders prior to shipping and release drivers.
Match delivery documents with office copies upon return.
Inventory Control
Oversee the maintenance of office equipment and arrange for repairs or replacements when necessary.
Ensure the office environment is clean, organized, and presentable at all times.
Reception Duties**
Greet and assist visitors, ensuring a positive and professional experience.
Answer, screen, and direct phone calls and emails to the appropriate personnel.
Handle incoming and outgoing mail and packages, including couriers and deliveries.
Human Resources Support**
Assist with onboarding new employees, including preparing onboarding materials.
Maintain and update employee records, including attendance and leave tracking.
Financial Administration**
Assist with basic bookkeeping tasks, including processing invoices and purchase orders.
Work with the finance department to ensure accurate and timely processing of payments.
Communication and Coordination**
Serve as a liaison between office staff and management, ensuring effective communication and smooth workflow.
Coordinate with vendors, customers, and service providers as required.
Qualifications**
High school diploma or equivalent; associate's or bachelor's degree in business administration or a related field preferred.
Proven experience as an office administrator, office manager, or in a similar administrative role.
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
Strong organizational and time-management skills with the ability to prioritize tasks effectively.
Excellent verbal and written communication skills.
Ability to work independently and collaboratively in a fast-paced environment.
Attention to detail and problem-solving skills.
Working Conditions**
Full-time position: Monday to Friday during standard business hours.
Salary**
Competitive salary, commensurate with experience.

About The Wine Source Inc.

The Wine Source Inc. has been in business for nearly 40 years in Southern California. We specialize in importing and distributing high-end & specialty wines to our customers. Our ever-growing portfolio is composed of French, South American, Italian, and Domestic wines. We have established relationships with our winemakers, who come to the US, giving an authentic approach and allowing long-term product placements. Our wines are distributed to restaurants, stores, hotels, and almost every other place wine is enjoyed.

The Wine Source, Inc.

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