At Thoroughbred Spirits Group, we are a trusted advisor in the spirits industry and have a track record of guiding entrepreneurs and leadership teams to success for over fifteen years. We are a full-service spirits consulting and design firm dedicated to helping spirit companies flourish. We have extensive experience building distilleries and brands from the ground up and revamping established companies for growth or acquisition. We excel in numerous facets of the spirits industry, including these key areas:

Who are you, and what can we achieve?

You are incredibly sharp, 110% ‘on it’, and think and take pride like an owner. Essentially, you are deeply connected and involved with the business, ensuring projects are running smoothly. You carry yourself with the understanding that you represent the face of the company for your assigned clients and projects. You are driven, take initiative, and problem-solve independently as necessary, all while remaining aligned with the ethos of our organization: Professionalism + Grace.

Position Summary

As Project Manager, you will manage multiple projects simultaneously and ensure all deadlines are met. As the project lead, you will be responsible for delegating tasks to the right team members, checking their progress, and ensuring that each project is completed on time and to the highest standard.

You will be a creative contributor to various deliverables, including external and internal strategic planning, brand development, cultural development, and more.

As the Project Manager, you will also have the opportunity to grow the business by:

impressing existing clients to use Thoroughbred for further deliverables
obtaining new clients
creating efficiencies
expanding business offerings and opportunities

Detail of Responsibilities

Manage multiple client projects simultaneously from onboarding to final delivery
Entering proposals and billing into project management software
Act as the client liaison for all assigned projects, providing project status updates on a regular basis
Be the leader of fulfilling our project commitments to our clients
Create schedule and project timeline
Allocate project resources and team members
Direct and support the team; Delegate work to team members based on skills and expertise
Keep the project team focused on the end goal
Facilitate internal team communication and collaboration for project deliverables to ensure projects are completed successfully
Keep client project organized, track milestones and execute projects by deadline
Conduct vendor and service provider searches and attainment of necessary quotes
General task fulfillment and research
Setup client meeting logistics and distributing post-meeting notes/information as needed
Identify and remove impediments that block the team's ability to meet project objectives
Implement and manage change when necessary to meet project outputs
Lead quality assurance
Present to clients reports on progress as well as problems and solutions
Evaluate and assess result of project
Identify potential client opportunities with TBSG and communicate to team
Identify, roll out and develop new processes when appropriate
Optimize Teamwork (project management software) workflow
Assist in optimization and create new ones as necessary (Excel, PPT Deliverable templates)
Stay aware of company goals and strategies to ensure projects align with business priorities and standards
Assist Executive Director in producing proposals for prospective clients, including cost estimates and project plans
Create presentations and reports to communicate project status to clients
Presentation/deck development for various projects

What we look for in an employee

Ability to work independently and with autonomy
Ability to constantly improve processes and implement new ones
Critical thinking and problem-solving
Excellent decision-making and leadership capabilities
Ability to have very confidential and challenging conversations
Conflict resolution experience
Adaptability
Able to work in a fast-paced work environment
Professional and personable
Very diligent and detail-oriented
Deadline-focused and goal-driven
Resourceful
Helpful and service-driven
Self-motivated with strong time management skills and thorough follow-through
A sincere individual with strong ethics
You are eager to learn
You are an excellent communicator who values face-to-face conversations
A strong executor who gets things done
You are trustworthy and exercise great humility
You love what you do; your craft is your passion
Thinks like an owner
Can appreciation a balance of entrepreneurship and structure
Treats clients’ projects with incredible dedication and compassion
Understands and embraces the mantra of ‘healthy dissatisfaction”
You are polished, sharp, and loyal
Hammers on dates and drives the team to meet them
Resourceful
Helpful
You have an ability and keen instinct to anticipate client and project needs and any possible roadblocks
Hates open items/loose ends

Required Qualifications

Bachelor’s Degree
Theoretical and practical project management knowledge / minimum five years of project management experience
Knowledge of spirits business/minimum five years of spirits industry experience
Experience in strategic planning, risk management and/or change management
Proficiency in project management software tools
Experience with G-Suite
Experience with Microsoft Office
Excellent problem-solving and prioritizing skills
Proven experience handling confidential information
Extensive experience in client-facing communication
Ability to travel on occasion nationally/internationally for client onsite visits and industry tradeshows

Benefits

Benefits: Health, Vision, Dental, 401K
Paid time off
Flexible work environment
Additional benefit opportunities available

Physical Demands & Work Environment

Prolonged periods of standing and walking
Ability to lift up to 30 pounds

Thoroughbred Spirits Group

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Project Manager