Contract Administrator

The Contract Administrator coordinates the processing of all customer contracts, confidentiality agreements, insurances, bonds, and subcontracts to support all departments and locations. Ensures all documents comply with corporate policies, procedures, requirements, and legal guidelines. Works closely with operations and accounting staff to minimize risk to the company.

Essential Duties and Responsibilities

Contract administration for all departments and locations
Ensure proper contract terms and conditions, insurance requirements, contract language modifications, and required approvals and signatures are obtained for all contracts and subcontracts. Utilize corporate legal counsel and/or insurance consultant as necessary to minimize risk.
Generate and review all subcontract agreements in coordination with Project Management. Coordinate the proper and timely processing of contracts and subcontracts
Assist with the preparation and assembly of architectural/engineering proposals and documents for various departments
Ensure proper Certificate of Liability Insurance is in place for all customers and subcontractors based on contract requirements
Assists in completion of pre qualifications for owners, and staff
Work with our insurance consultants managing workers comp, GL, Auto and professional liability claims
Responsible for the subcontract prequalification process and the maintenance of appropriate documentation
Other duties as assigned

Qualifications

Bachelor’s degree in engineering or business, or equivalent combination of training and related experience
At least 5 years of contract administration experience
Must have a thorough understanding of contracting procedures including knowledge of purchasing, finance, engineering and controls principles
Effective verbal and written communication skills plus general mechanical aptitude required
Detail oriented with excellent organization and analytical skills
Experience working in an architectural or engineering firm is highly preferred
FDOT and/or Public Agency experience is highly desirable

Technical Skills

Proficient in contract management software, preferably NetSuite and Microsoft Office Suite.

Compensation & Benefits

Competitive salary is commensurate with experience + bonus eligibility
Employer Paid Health/Vision Insurance
Employer Paid Short-Term and Long-Term Disability Insurance
Employer Paid Dental Insurance
Employer Paid Basic Life and AD&D Insurance
401(k) Plan w/ up to 4% Employer Match and 100% immediate vesting
Remote Work up to two (2) days per week
Professional Development Assistance
Generous Paid Time Off
7 paid company holidays per year plus additional paid time off between Christmas and New Year’s Day

Physical Demands

This position is primarily based in an office environment, with occasional travel to other company locations/events as needed
While performing the duties of this job the employee is occasionally required to stand, sit, walk, bend and occasionally lift and move up to 25 pounds.

TMC does not discriminate on the basis of race, ancestry, national origin, color, religion, sex, gender identity, age, marital status, sexual orientation, disability, veteran status, or any other protected classification under the law.

TMC does not accept unsolicited resumes from any vendors and/or recruiting services. Any unsolicited resumes will be considered property of TMC, and no fee will be paid in the event of a hire.

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Contract Administrator