Job Overview

We are seeking an experienced Executive Assistant to support our executive team in their daily responsibilities, ensuring efficient time management, communication, and organizational support. The EA acts as the primary point of contact between executives and internal/external stakeholders, handling a wide range of administrative and executive support tasks. The ideal candidate will exhibit exceptional organizational skills, confidentiality, and the ability to manage a high volume of tasks in a fast-paced environment.

Responsibilities

Efficiently manage the executive's calendar, scheduling appointments coordinating both in-office and offsite meetings and travel arrangements.
Conduct research, gather data, and prepare reports as needed to support decision-making processes.
Act as the primary point of contact and maintain open and effective communication channels with internal teams, external partners, and stakeholders, cultivating positive relationships on behalf of the executive.
Perform clerical duties such as data entry and filing
Provide phone support with professional etiquette
Handle confidential information with discretion and professionalism.
Assist with special projects and initiatives as assigned by the executive.
Handle executive-level administrative responsibilities, including errands and logistical support.

Required Qualifications:

The Executive Assistant must have the following experiences:

1-3 years of executive or administrative assistant experience.
Exceptional organizational and time-management skills.
Very detail-oriented with a focus on accuracy and follow-through.
Strong written and verbal communication skills.
Proficiency in Google Workspace, Microsoft Office Suite and other relevant software.
Ability to multitask and prioritize tasks effectively.
Discretion and the ability to handle confidential information with sensitivity.
Flexibility and adaptability to changing priorities and deadlines.
Professional demeanor and excellent interpersonal skills.

Preferred Qualifications:

High school diploma or equivalent, Associates Degree preferred.

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