Company Overview

Zahn Ventures LLC is the parent company of Optimus Transport, a vehicle transport brokerage firm, and Optimus Imports, a JDM car dealership. We are family owned and operated, and have our sights set on rapid expansion in the automotive sector. Come grow with us!

Job Description

We are seeking a highly organized Office Administrator to join our team at Optimus Imports. As an Office Administrator, you will play a crucial role in ensuring the smooth operation of our dealership's administrative functions.

Responsibilities

- Update and maintain records in our CRM system (Dealer Center) including vehicle inventory, customer documents, and contracts.

- Manage office operations, including answering phones, scheduling appointments, and coordinating with vendors.

- Process invoices, receipts, and bills, ensuring accuracy and timely payment. Experience with QuickBooks helpful.

- Coordinate vehicle transport, including quoting, arranging deliveries, checking on delivery status, and other related activities. Experience with Central Dispatch and Super Dispatch a plus.

- Assist with inventory management, including conducting physical inventory checks and tagging vehicle keys.

- Communicate with customers regarding tags, paperwork, and reminders.

- Support inventory-related tasks and updates.

- Coordinate vehicle detailing appointments and oversee scheduling across services.

- Assist with other administrative tasks and special projects as needed.

Qualifications:

- Previous experience in an administrative role, preferably in a dealership or automotive environment.

- Proficiency with CRM systems, specifically Dealer Center, a strong plus

- Proficiency with Microsoft Office Suite (Outlook, One drive, Excel, PPT), and basic office equipment.

- Experience with QuickBooks preferred.

- Excellent organizational skills with the ability to prioritize tasks effectively.

- Strong attention to detail and accuracy in data entry and record-keeping.

- Process oriented; always looking for a more efficient way to do things

- Excellent communication and interpersonal skills.

- High school diploma or equivalent required; additional education or training in office administration is a plus.

How to Apply

If you are a motivated and reliable individual with a passion for customer service, please apply for the Office Administrator position at Optimus Imports by submitting your resume and a brief cover letter outlining your relevant experience and why you are interested in joining our team. We look forward to hearing from you!

Job Type: Part-Time

Pay: $15/hr plus a flat rate commission for each transport scheduled and delivered.

Expected hours: ~30 per week

Schedule:

4-6 hour shift
Monday to Friday
Work Location: Hybrid (Home and Dealership Located near SRQ Airport)

Zahn Ventures LLC

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