IT TECHNICAL BUSINESS ANALYST - INTERMEDIATE (CONTENT INVENTORIES)
Requisition #: R24-3023
Location: Remote from Alberta
Engagement Type: Contract
Number of Resources required: 3
Rate (CAD): Up to $70 per hour / Commensurate with related experience and market competitiveness
Term: 12 months (2024-04-15 to 2025-03-31) with 12 month extension available (up to 24-month contract)
Hours per day: 7.25
Security Screening: Standard (Criminal Record Check)
Submit to Frontier Vista: April 2, 2024 (on or before 2:00 PM Mountain Time)
Resume Screening and Review: April 2, 2024 (Time will be communicated if selected)
Closing Date: April 5, 2024 (2:00 PM Mountain Time)
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Frontier Vista Global Inc. is seeking three (3) IT Technical Business Analyst - Intermediate to join our talented Service Delivery team at Ministry of Technology and Innovation (Government of Alberta) to support Content Inventories Project.
NOTES ON LOCATION: The successful candidate(s) will work remotely, though must be available for onsite meetings in Edmonton, AB when required. It is anticipated the role will be 100% remote. Work must be done from within ALBERTA, due to network and data security policies. Standard Hours of work are 08:15 - 16:30 Alberta time.
REMINDER: Candidates must ensure each job/project on their resume contain the term of the job/project in a format similar to MMM/YYYY to MMM/YYYY (e.g., JUL/2020 to JUN/2023). This will ensure your application is scored accurately and maximum points are awarded.
Please review the project overview and requirements below. If you meet the requirements and are interested in submitting for this role, please reply to this job posting.
If you know other consultants who may be interested in this opportunity kindly share this job posting.
Thank you.
Frontier Vista Global Inc.
Email: info@frontiervista.com
Website: https://frontiervista.com
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PROJECT OVERVIEW
Project Name:
Content Inventories
Scope:
A content inventory is a list of an organization’s work processes, the content generated by those processes, and the requirements for managing that content. The Content Inventory project involves creating a content inventory for each business area in the Government of Alberta (GoA) to inform development of a government-wide functional classification scheme and associated records retention and disposition schedules, to be implemented in M365.
This project will use a standard template and procedure to deliver a content inventory for each business area in the Government of Alberta. Each content inventory will include descriptions of work processes, identification of related content types and locations, and the characteristics of and requirements for managing this content. Note that "content" includes information recorded in any format, including paper, microform, email, images, audio and video recordings, and data. The Content Inventories project is anticipated to take place over 2 or more years and will involve working with representatives of individual business areas (branches or units) in all ministries and departments in the GoA to collect the information required to complete and validate the areas' content inventories. We are currently starting year 2 of the project.
Each successful candidate is expected to be actively engaged with up to 10 business areas simultaneously. These positions will report to the Content Inventories project manager but will also take direction from GoA IM subject matter experts, such as Senior Records Officers and Sector IM Leads, as needed.
DESCRIPTION OF SERVICES
Duties:
This project will deliver a content inventory for each business area in the Government of Alberta, using a standard template. Each content inventory will include descriptions of work processes, identification of related content types and locations, and the characteristics of and requirements for managing this content. Note that "content" includes information recorded in any format, including paper, microform, email, images, audio and video recordings, and data.
Responsible for taking business requirements and translating them into technical requirements and solutions.
• Create project documents and associated planning documents.
• Create stakeholder analyses.
• Lead consultations and facilitate stakeholder meetings.
• Create business requirements, functional specifications and technical requirements.
• Create new business and technical processes and complete business process reviews/re-engineering for existing processes.
• Facilitate business process improvement sessions.
• Assist in the development of new IT services.
• Schedule, organize and lead project status meetings and other meetings as required.
• Provide support by bridging communication between vendors, client ministries, and corporate technical and business teams.
• Escalate unresolved issues/risks, options and recommendations.
• Responsible for business architecture design, software system specifications design, and database modelling.
• Participate iterative development using model-based processes.
• Perform project management, business and technical analysis and systems design in delivering complex software solutions spanning n-tier development environments.
• Produce project artifices with XML; UML and/or other web-services technologies.
• Prepare, update and manage documents defining the business requirements, software requirements, functional design, and project plans and schedules reflecting achievable deliverables for the applications.
• Prepare regular project status reports indicating project deliverables, possible risk and issues, time-lines and anticipated effort.
• Ensure appropriate project communication occurs to all parties involved during all phases of the project.
• Identify required user training.
• Additional responsibilities as required by the Project Manager for a Business Analyst or Lead Technical Analyst role.
MANDATORY REQUIREMENTS
• The proposed resource must meet or exceed one of the following: (6+ years)
- University graduation in business, management or a related discipline and 2-yr Business Analyst (BA) experience;
- 2-yr diploma in business, management or a related discipline and 4-yr BA experience;
- 1-yr certificate in business, management or a related discipline and 5-yr BA experience;
- 6-yr BA experience
• A working understanding of mapping business processes into defined buckets of activities (i.e. Understanding how records can be classified into groupings to manage records lifecycle)
• Experience as a business analyst translating business requirements into detailed technical requirements in an enterprise IT environment. (3 years)
• Experience in coordinating with business, IT partners, and other subject matter experts to gather and analyze all of a client's business requirements and recommend appropriate solutions. (3 years)
• Experience in developing business requirements documentation. (3 years)
• Experience in documenting large volumes of business processes within short timelines, including capturing details of informational (e.g. records, data) inputs and outputs. (3 years)
• Experience in facilitating and managing business process development and process re-engineering workshops and sessions. (3 years)
• Experience in gathering requirements from a diverse group of stakeholders across ministries or departments. (3 years)
• Experience with preparing and delivering analytical, diagnostic, and problem-solving communications, presentations, and documentation. (3 years)
• Experience with development and implementation of information management controls and policies such as functional classification schemes and retention schedules. (3 years)
• Experience working within an organization equivalent in size and complexity to the Government of Alberta. (1 year)
DESIRABLE REQUIREMENTS
• Excellent verbal and written communication skills and ability to interact professionally with a diverse group.
• Ability to manage stress and conflict.
• The ability to establish and maintain effective working relationships with team members, management and vendors.
• The ability to learn quickly, problem solve/troubleshoot, work independently and in • Experience in analyzing process maps, descriptions, and data flow diagrams of complex business processes to understand records that are produced. (3 years)
• Experience in facilitating meetings and communicating with senior management and project stakeholders. (3 years)
• Experience in the design, development and implementation of complex IT solutions. (3 years)
• Experience in the development of project documents for a wide variety of initiatives and projects (strategic, business improvement, information technology, etc.). (3 years)
• Experience with development and implementation of content management, document management, records management, information management processes in applications. (3 years)
• Experience working in or for the public sector. (3 years)
• Experience working on projects with changing priorities, timelines, or requirements. (3 years)
Note: Kindly pay attention to the boldened and italicized text.