Preferred Experience:
● 2-3 years of demonstrated experience as an administrative assistant or secretary in a school district or corporate office
● Demonstrated experience with school student information systems (ideally, Skyward SIS)
● Prior experience as a board recording secretary or executive assistant to a school superintendent
Knowledge and Skills
● Positive attitude and demeanor
● Strong advocate for the rights of families
● Knowledge of or experience with student information systems
● Excellent reading, writing, and speaking skills in both English and Spanish
● Strong technological skills
● Strong organizational skills
● Ability to diffuse tense situations
Main Duties & Responsibilities
● Maintain confidentiality;
● Maintain and/or create filing systems;
● Serve as the District’s Student Information System (SIS) Administrator by:
-Providing training for school secretaries related to the Student Information System;
-Monitoring and performing data entry in the Student Information System;
-Ensuring the accuracy of data in the Student Information System;
-Completing state reports based on information obtained from the Student Information System;
● Serve as Recording Board Secretary for the District and perform all recording secretarial functions including:
-Drafting board packets, agendas, and board briefs;
-Scheduling meetings, conferences, and training for board members;
-Managing the board calendar;
-Maintaining board files; ○ Facilitating monthly board meetings;
-Taking and transcribing minutes of all meetings; ○ Updating board policies;
● Perform duties with an awareness of Illinois State Board of Education mandates, Board of Education policies, and district requirements;
● Foster and maintain positive and effective working relationships with teachers, administrators, support staff, district staff, students, parents and the community; and Meet deadlines with time constraints.
Role: Administrative Assistant
Contract Pay: $25-27/hr