Piedmont Avenue Consulting, Inc. (www.PiedmontAve,com) a boutique Marketing and Business Consulting Firm with an office on Piedmont Avenue on the Oakland / Berkeley border is seeking a Full-Time Executive Assistant to work both in the office and from home. Expect to be in-person at the office, client sites or at an event 3 days a week and typically working 9AM to 5PM Monday through Friday with breaks.
The main role is to assist with day to day operations, monitor emails, scheduling, client project management and be the business and personal assistant the the founder and help him and the team implement new creative marketing and business consulting strategies to promote our clients and the firm. This includes sending meeting reminders, handling scheduling, updating calendars, sending out follow up emails and managing and tracking all sales leads and strategic partnerships communications. You will also answer the phone and make outbound phone calls as needed, attend client meetings via zoom or skype, prepare agendas, and work with other team members throughout the day to make sure company and clients projects are moving forward. For this role both your written and verbal English language skills need to be excellent and you need to be comfortable being in front of your computer tracking and responding to emails all day in partnership with other team members.
This position works directly with the Founder and Chief Consultant, David Mitroff, Ph.D. who has a Doctorate in Clinical Psychology with additional coursework and experience in law, business, hospitality, and marketing. You will learn a lot and be in constant contact with David and other team members, clients and our strategic partners. Expect to attend meetings in person or be on video calls several hours a day and to be sitting in on team and client meetings on a daily basis to learn and work with all the different parts of the business. We also hosts live in-person and virtual events (www.ProfessionalConnector.com) and you will be part of promoting and organizing those events. Sometimes we have evening networking or happy hour events we host that you will be attending and assisting with.
In addition to the primary roles of managing emails, scheduling meetings and tracking sales leads you will also work with the founder and other team members to implement new creative marketing and business development strategies to promote our clients and the firm. In this role you will learn about and interact with a wide range of companies and clients ranging from large technology companies to small startups in food, fashion, financial, real estate, law, fitness, hospitality, cannabis, construction and more. We have clients worldwide, however most of our clients are in San Francisco and Los Angeles.
This is a full-time job, where you will be given a lot of responsibility and interact directly with other team members (in the USA and Colombia) and clients worldwide. This is also not a boring job and every day is different. We take care of our employees and offer lots of opportunities to grow and learn new skills. We believe strongly in having employees stay with us long term! In this role you will learn about and interact with a wide range of companies and clients ranging from large technology companies to small startups in food, financial, real estate, law, fitness, hospitality, fashion, virtual reality and more.
Critical:
- Outstanding written and verbal communication skills
- A sense of humor (David cracks a lot of jokes)
- Willingness to learn and grow professionally and personally
- Be local in the SF Bay Area and be able to easily commute to our Piedmont Avenue Oakland Office
Opportunity:
We will provide you with important client work, projects and responsibilities, along with training and supervision to gain impressive new skills. The goal is that your hard work will be rewarded with new higher-level projects and opportunities.
This role pays $20.00 per hour and is full-time. This may be an ideal role for a recent college graduate or someone with more experience who wants to change fields or get more training or learn new skills. We are looking for a long term relationship.
Executive Assistant primary activities include:
- The main focus of this role is managing the founders emails and calendar (Google for Business Account); including sending daily reminder emails, follow up emails, etc. related to client meetings and projects.
- Answering phone calls or making phone calls
- Tracking sales pipeline of both inbound and outbound leads
- Project Management: Coordinating with other team members on sales and marketing activities to grow the business
- Collaborating with other team members (e.g. Graphic designs, project managers, web developers)
- Attending client meetings (in-person or virtually) and shadowing the founder and learning to participate in business consulting and marketing strategy
- Acting as a brand ambassador for both our company and our clients
- Increasing awareness and supporting our founders Keynote Speaker program (www.DavidMitroff.com)
- Organizing schedules and maintaining projects in our project management system (Basecamp / Monday.com)
- Public Relations and Email Marketing Campaigns (Constant Contact, MailChimp)
- Completing Administrative tasks (i.e. data entry, drafting emails, transcribing meetings notes, scheduling meetings, lead follow up, etc.)
Additional activities could include:
- Creating (Canva), posting (Hootsuite, Later), tracking (Hubspot), updating content for Social Media and online sites such as Google, Facebook, Twitter, YouTube, Yelp, Eventbrite, Wordpress Websites, Blogs, etc.
- Writing blog articles, press releases and assisting with public relations campaigns
- Updating company and clients Blog and Websites
- Google Analytics, Keyword tracking, and Search Engine Optimization (SEO)
- Planning, organizing, promoting (Eventbrite, Meetup) company and client events
- Event coordination of weekday or evening networking events, technology summits, restaurant tasting events and more that we host in or around the San Francisco Bay Area (e.g. San Francisco, Berkeley, Oakland, Walnut Creek, San Ramon, Danville) and in Los Angeles
- Creating PowerPoint presentations or presenting company or clients products or services at virtual events
- Producing or participating in videos and photo shoots promoting company or clients products or services for website, social media and print
- Assisting in producing our podcast series
- and performing other work together or on your own as needed to get projects completed and based on interest
Ideal Candidate:
- Savvy communicator with impeccable interpersonal skills; outstanding English written and verbal communication skills (speaking other languages is always helpful as we currently have clients who speak Spanish, Chinese and Korean)
- Professional appearance with natural ability to attract attention and engage in meaningful conversations at virtual events and during virtual business consulting meetings
- Exceptional organizational, attention to detail, and time management skills
- Background in business development, sales, cold calling, lead follow up, etc.
- Understanding of and interest in Social Media for marketing of restaurants, retail, corporations and non profits.
- Proficient Skills or ability to quickly learn to use Google applications, project management tools, and database spreadsheets programs
- Flexible and willing to adapt to changing/competing priorities
- Able to take initiative and work independently in a fast-paced environment
- Enjoys learning and continually seeking new ways to grow personally and professionally
- Fun, outgoing, motivated, passionate, driven to succeed, and has a "can-do" attitude
- College graduate with background in business administration, marketing, communication, finance or related field would be helpful.
If you are interested in this role please apply via Linkedin. Do not contact Piedmont Avenue Consulting, Inc. directly as we receive a lot of applicants and use Linkedin to screen our applicants. Thank You.
We look forward to hearing from you!
** Recruiters, staffing agencies, etc. do not contact us. Will be considered Spam.