We are seeking a highly organized and proactive Executive Assistant to support our executive team. This role requires extensive travel (50%) across North America and exceptional communication skills, particularly in interacting with C-suite executives.
Key Responsibilities
- Travel Coordination:
- Manage and coordinate travel arrangements for executives, including flights, accommodations, and ground transportation.
- Prepare detailed itineraries and ensure all travel plans are seamless and efficient.
- Communication:
- Act as the primary point of contact between executives and internal/external stakeholders.
- Prepare, review, and manage communications, including emails, memos, and reports.
- Facilitate effective communication within the C-suite and with other departments.
- Meeting and Event Planning:
- Organize and coordinate meetings, conferences, and events, both in-person and virtual.
- Prepare agendas, take minutes, and follow up on action items as needed.
- Administrative Support:
- Manage executives’ calendars, schedule appointments, and handle confidential information with discretion.
- Perform administrative tasks such as filing, data entry, and expense reporting.
- Project Management:
- Assist with special projects and initiatives as assigned by the executive team.
- Conduct research, compile data, and prepare reports to support decision-making.
Qualifications
- Proven experience as an Executive Assistant or in a similar role, preferably supporting C-suite executives.
- Excellent communication skills, both written and verbal, with the ability to interact professionally with all levels of an organization.
- Strong organizational and time-management skills, with the ability to multitask and prioritize effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Ability to handle confidential information with integrity and discretion.
- Flexibility to travel extensively (50%) across North America.
Preferred Qualifications
- Bachelor’s degree in Business Administration, Communications, or a related field.
- Experience in event planning and project management.
- Knowledge of travel logistics and familiarity with North American destinations.