Position: Administrative Assistant/Executive Assistant/Project Assistant
Location: Remote (with occasional travel for live events)
Industry: Pharmaceutical
Experience: Relevant experience in the pharmaceutical industry preferred
Overview: We are seeking a highly organized and detail-oriented Administrative Assistant, Executive Assistant, or Project Assistant with a background in the pharmaceutical industry. This remote position requires excellent time management and organizational skills to support the onboarding and training of physicians and scientists. The role involves minimal in-person interaction, primarily working with the project manager and department head, except for specific live events.
Responsibilities
- Provide comprehensive administrative support to the project manager and department head.
- Manage schedules, appointments, and deadlines efficiently to ensure smooth project operations.
- Communicate professionally and effectively with Lilly employees, ensuring clarity and accuracy in all interactions.
- Assist in the planning and coordination of live events, including in-person onboarding (3 weeks per year) and business class (4 days per year).
- Maintain and organize documentation related to onboarding and training processes.
- Handle variable tasks related to onboarding and training, adjusting priorities as needed, especially near event dates.
- Perform all other tasks remotely, ensuring seamless support and coordination.
Qualifications
- Prior experience as an Administrative Assistant, Executive Assistant, or Project Assistant, preferably within the pharmaceutical industry.
- Strong organizational and time management skills with the ability to multitask and prioritize effectively.
- Excellent verbal and written communication skills, with a professional demeanor in all interactions.
- Ability to work independently in an isolated role with minimal supervision.
- Willingness to travel for live events as required (approximately 3 weeks per year for onboarding and 4 days per year for business class).
- High level of accuracy and attention to detail in all tasks.
- Proficiency in Microsoft Office Suite and other relevant software applications.
Preferred Qualifications
- Experience working in the pharmaceutical industry, supporting physicians and scientists.