Title: Support Specialist II (German)
Location: Greer, SC, 296514
Shift Hours: Standard Work Hours
Duration: Long Term Role
Day to day: Responsible for calendar management. In addition, will manage office related topics and steer the department budget. Will attend department meetings and record meeting minutes. They will not moderate the meeting but will also prepare the presentation and organize the meetings. Responsible for entering purchase order’s for the department. Will align with the central team in Germany on topics.
Must have: Fluent in German (either native speaker or certified in German language), good time management and organizational skills, need someone who is self motivated and team player
Nice to have: Previous automotive industry experience would be ideal (in particular; internal quality or ISO standards experience)
I. Position Purpose/Scope: What are the key objectives of the position?
- Provides administrative support directly to assigned area with confidentiality, tact and diplomacy.
- Assists Plant Spartanburg’s Vice President, as needed. Manages all office activities without supervision.
II. Position Responsibilities/Accountabilities: List the major duties/accountabilities to achieve the positions key objectives.
- Prepares documents such as an agenda, notices, minutes and presentations for Senior Management Meetings.
- Uses business software applications (e.g. word processing, presentations and spreadsheets to repares routine and advanced correspondence including memoranda, letters, presentations and reports.
- Arranges complex and detailed travel plans and itineraries, and compiles documents for travel-related meetings.
- Processes P.O.'s and requisitions in SAP.
- Interfaces with Client's AG.
- Screens incoming phone calls and correspondence, and prioritizes and responds independently, when possible.
- Schedules and organizes activities such as meetings, meeting documentations, and video conferences.
- Updates targets the Client's Target Management System.
- Serves as primary Time Administrator for the VP area.
- Assist with department budget, training records, travel arrangements, expense reports, office supplies and record retention.
- Handles confidential information and material.
III. Position Competencies
Associate degree. BA/BS Degree preferred.
- Experience:
- Experience: 5+ years of office management or administrative support, managing tasks independently and working with confidential information.
- Training: As applicable, per BMW training guidelines.
- Fluent German Language, preferred.
- Licenses and/or Certifications:
Valid driver's license may be required based on department.
Notary Public, preferred.
- Knowledge/Skills/Abilities: Basic = less than 1 year of experience/training needed; Intermediate = 1 – 3 years of experience/some training may be needed; Advanced = 3-5 years experience/no training needed; Expert = 5+ years’ experience/able to train others.
Advanced = SAP - (Purchasing, Manager's Desktop, Finance, and Time Administration modules) Expert = presentation and organizational skills
Intermediate = SAP - (Purchasing, Manager's Desktop, Finance, and Time Administration modules)
Advanced = presentation and organizational skills
Advanced = ability to handle multiple tasks
Expert = communication and organizational skills
Expert = computer skills (Microsoft Excel, Word, PowerPoint, Access, Outtask, etc.)
Intermediate = knowledge of organizational processes (budget, headcount)
Expert = using and/or knowledge and familiarity with a variety of office equipment (e.g. PC, Printers, Plotters, Video conference, etc...) skills