The California Department of Public Health (CDPH) is seeking to hire two Graduate Student Assistants (GSA) for the Data Abstractor position. In a training capacity, within the CDPH Injury and Violence Prevention Branch (IVPB), which is a branch in the Center for Healthy Communities, the graduate student assistant (GSA) will be working with the National Violent Death Reporting System (NVDRS), funded by the Centers for Disease Control and Prevention (CDC). The GSA will assist with abstraction of data from coroner, toxicology, and law enforcement reports and will enter this data in the NVDRS for the purpose of understanding the causes of homicide, suicide, and unintentional firearm deaths; as well as development of materials that can be used by external entities (e.g., local health departments) to guide prevention efforts (e.g., strategies to prevent violent death).
This is a part-time, temporary, non-benefited, student position. Employment in all positions with University Enterprises, Inc. is dependent upon the mutual consent of University Enterprises, Inc. and the employee. This means that either University Enterprises, Inc. or the employee can, at any time, terminate the employment relationship at will, with or without cause.
Depending on the type of position you are applying for, a pre-employment background check consisting of one or more of the following may be conducted: employment history, professional references, criminal check: educational verification (degree, license, or official transcript) or DMV clearance. Applicants will be required to pass required pre-employment checks to the satisfaction of University Enterprises, Inc. (UEI) and the hiring Agency or Department.
UEI does not allow students to hold more than one UEI Job at a time, or work in more than one account per pay period. UEI employees who are considering leaving their current UEI Student assistant position for a different UEI student assistant position should inform their supervisor in writing and provide at least a week’s notice.
UEI is not a multi-state employer. UEI only employs candidates who live and work in the state of California. If selected for the position you must reside in California and all work must be performed in the state of California throughout the course of employment.
Must be a Graduate student attending classes during the regular term (fall, spring, and winter, if applicable) at an accredited college or university.
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Graduate students must be enrolled in at least four-semester units or six quarter units.
Graduate students declared major must match the major(s) listed in the job posting.
Biochemistry and Molecular Biology, Biological Science, Criminal Justice, Health Science, Humanities, Interdisciplinary Studies, Liberal Studies, Neurobiology, Physiology and Behavior, Psychology, Nursing, Social Science, Social Work, Sociology, or Public Health
F lexible workdays and work hours, Monday – Friday, between 8 AM – 5 PM. The final work schedule will be determined by the supervisor.
Graduate Assistant employees generally work up to 24 hours per workweek (Sunday – Saturday) during the academic year and up to 40 hours per workweek during breaks; (winter, spring, and summer).
- Must be comfortable working with sensitive death-related data. Well organized with the ability to work independently to accomplish assigned tasks accurately and by established deadlines.
- Experience with Microsoft Excel and Word.
- Experience with data abstraction or data entry.
* Individuals who are, or have been, a dependent child in foster care, a homeless youth or a formerly incarcerated youth as defined by Government Code section 18220 are encouraged to apply and will be given priority. Please note that prior to appointment, individuals claiming preference under one of these categories will be required to furnish documentation establishing their eligibility.
Duties and Responsibilities
- Obtain access to the Centers for Disease Control and Prevention (CDC) Secure Access Management System (SAMS) where National Violent Death Reporting System (NVDRS) is housed.
- Learn and implement proper data abstraction techniques for the CDC NVDRS in order to conduct data entry of Coroner/Medical Examiner, Toxicology, and Law Enforcement reports from various participating California counties.
- Data is reviewed from reports and information is entered into NVDRS.
- Follow security standards for working with sensitive data and proper tracking procedures.
- Assist with ongoing development of data abstraction training materials and evaluation of current protocol and processes to improve and streamline current methods.
- Assist with the attainment of Coroner/Medical Examiner, Toxicology, and Law Enforcement reports to increase statewide participation in California’s Violent Death Reporting System (CalVDRS).
- Attend and contribute to CalVDRS led data abstraction meetings to learn about updates and have questions addressed in a roundtable setting.
A ssist the NVDRS program and other Injury and Violence Prevention Branch (IVPB) staff to review and revise data management agreements, protocols, and procedures for acquiring, preparing, and storing data in order to maintain efficient, accurate, and current data.
Contribute technical input to various IVPB staff projects as requested which may involve review of documents, formatting assistance, and data summarization (depending on career interest and previous experience).
Shadow staff working throughout IVPB to learn the internal and external processes of the branch, the different programs within IVPB, and how injury and violence prevention is an important part of public health.
Available staff to shadow in IVPB include epidemiologists, health education consultants, etc.
Attend appropriate Branch, Section, and Program level meetings and provide findings to necessary parties upon request.
Performs other duties as assigned, to include, filing, photocopying, and coordinating the set-up of meetings, presentations, and webinars.
Sit for extended periods; frequently stand and walk; manual dexterity and hand-eye coordination; corrected hearing and vision to normal range; verbal communication; use of office equipment including computer workstations, telephones, calculators, copiers, printers, and scanners with or without reasonable accommodation.
Work is performed in a remote environment.
Employees will be required to work according to the current UEI remote workplace policy and sign a UEI telework agreement.
Please complete all fields of the employment application. Include your educational history in the “Educational Experience” section and any employment history in the “Employment Experience” section of our application.
- In addition to your resume, please upload your most recent transcripts .
Apply by: June 25 , 2024
The California Department of Public Health is the state department responsible for public health in California. It is a subdivision of the California Health and Human Services Agency. It enforces some of the laws in the California Health and Safety Codes, notably the licensing of some types of healthcare facilities. Internships are available this fall at the following local health jurisdiction (LHJ): Sacramento. Our internships provide an opportunity to work in a variety of different Public Health disciplines such as health education, epidemiology, communicable disease control, community engagement, emergency preparedness, harm reduction, and more.
To learn more, visit https://www.cdph.ca.gov/
Based on your answers to one or more questions, it appears you do not meet the minimum qualifications for the position. We are unable to move your application forward in the process. If you have questions, please contact us at 916-278-7003 or email us at ueijobs@csus.edu.