We are seeking a highly organized and dynamic individual to join our team as an Assistant to the CEO. This role involves providing comprehensive support to the CEO in managing both business-related tasks as well as some personal household tasks. The ideal candidate will possess exceptional coordination, adaptability, organizational, multi-tasking, and communication/writing skills, with a keen eye for detail. We’re looking for someone who is a driven, self-starter who prefers autonomy and has a can do, positive attitude. This person will be able to keep themselves accountable from a primarily remote work environment. The ideal candidate is precise, accurate, and discerning, and they love to act as a "second brain" to dynamic founders. Previous experience in personal or executive assistant roles is advantageous, as this position requires handling various responsibilities in a fast-paced environment. Experience in venture capital, finance, or legal environments is a plus. This is a hybrid position with some in-person responsibilities.
Location: Austin, TX (Required)
Responsibilities:
1. Business Coordination and Organization (60%):
- Manage the CEO's business calendar, scheduling meetings, conference calls, travel arrangements, events, and appointments.
- Organize and prepare materials for meetings, including agendas, background research, and reports.
- Coordinate with team members to ensure projects and deadlines are on track.
- Assist in tracking business expenses and organizing receipts.
- Assist the CEO's team with ad hoc operational projects.
- Handle administrative tasks, such as managing emails, drafting correspondence, and taking notes during meetings.
- Coordinate and manage company events, including sending invites to attendees, coordinating logistics with event venues, partners, and sponsors, checking in attendees, and ensuring events run smoothly.
- Manage CRM data entry
2. Personal Household Support (40%):
- Manage the CEO’s personal calendar, appointments, and reminders.
- Handle travel arrangements, including flights, accommodations, and itineraries.
- Coordinate household activities, including maintenance, repairs, and other tasks as needed.
- Assist with running family errands including pickups.
- Maintain confidentiality and discretion in handling personal matters.
- On occasion, drive CEO’s children to school or extra-curricular activities and babysit when a scheduling conflict arises.
Requirements:
- 1-2 years of proven experience as a Personal or Executive Assistant or in a similar role is preferred.
- Experience working with an executive in venture capital, finance, law or a related field, is preferred.
- Exceptional organizational and time-management skills.
- Strong attention to detail and ability to multitask effectively.
- Excellent written and verbal communication skills.
- Proficient in using productivity tools such as Microsoft Office suite, Google Workspace, etc.
- Experience with CRMs is a plus
- Ability to maintain confidentiality and handle sensitive information with discretion.
- Highly proactive and able to anticipate the needs of the CEO.
- Flexibility to work outside regular office hours if needed.
- Enthusiastic team player with a positive attitude and strong work ethic.
- Caring and empathetic individual who loves to go the extra mile.
- Valid driver's license and demonstrated driving experience, as the role involves running errands and handling various tasks that require local travel.