- Open, date stamp, and distribute incoming Accounts Payable mail
- Secure proper approvals for payment of vendor invoices and employee expense reports from managers or department heads and follows up for timely responses
- Prepare request form to create new vendors
- Collect W9s on all new vendors
- Enter and code invoices and employee expense reports into Microsoft Dynamics (Accounting software)
- Prepare checks for mailing including stuffing and delivery via appropriate shipping method
- Files invoices and employee expense reports and ensures record upkeep
- Research vendor/payment inquiries
- Communicate with vendors and managements staff to resolve issues as needed
- Handle high volumes of invoices from multiple locations
May perform other duties and responsibilities as assigned