Office Manager & HR Administrator
The Opportunity
A full-service CPA firm is seeking to fill the position for an Office Manager & HR Administrator to join our growing team. This experienced individual will be responsible for overseeing all aspects of firm administration; human resources, office morale, benefits administration, assistance in regulatory and firm alliance requirements, recruiting, and other administrative functions. This is a great opportunity for someone looking to work with a tight-knit team and contribute to the growth and success of our firm.
The ideal Office Manager & HR Administrator will be a quick-thinker, excited and willing to learn new skills, take on new challenges, and support our team on HR questions or issues. This role reports directly to firm partners and is pivotal to the success and health of our team. This is a great opportunity for an experienced professional looking to bring their skills to a supportive team.
This role is onsite Monday-Friday in our Mission Valley office.
What You’ll Do
Office Management:
- Oversee day-to-day office operations for maximum efficiency
- Manage a team of 3 administrative personnel - including performance management, coaching, and daily task assignment/oversight
- Perform 1:1 meetings with direct reports
- Produce reports from and oversight of the firm’s time and billing system, CCH Axcess
- Run internal bi-weekly office administration meetings with Senior Management
- Manage the renewal of CPA licenses (staff and firm), publications and firm software
- Manage the firm’s HR system, Paycor, including personnel files
Employee Support:
- Assist with recruiting, interviewing, offer process, and pre-hire process
- Support employee onboarding to ensure compliance with local, state, and federal laws
- Become the go-to resource for internal and external partners including managers employees, and external vendors
- Train managers, partners, and employees on new regulations and firm processes and manage firm regulatory processes
- Manage all employee lifecycle events including performance management, performance improvement, promotions, and terminations as necessary
- Manage the annual and semi-annual review processes for leaders and employees, performing training and guidelines where necessary
- Process employee PTO and other leave requests
- Plan employee appreciation and engagement events with support from the social events committee
- Manage travel and booking for staff, and provide support where needed
- Become the go-to resource for external vendors including benefits and insurance vendors
Your Skills + Experience
- 5+ years working in an office environment as a Supervisor or Manager required
- 3+ years of experience performing Human Resources functions (benefits administration, employee support, and more) required
- Excellent organization skills and attention to detail
- Proven ability to multitask in busy, ever-changing work environment required
- Excellent communication skills for team member interactions and vendors required
- Experience in Paycor, LinkedIn, Office 365, Sharefile, CCH Axcess (a plus), and Microsoft required
- Experience supporting recruiting and hiring processes a plus
- Prior CPA firm administrative experience a plus
- SHRM membership a plus
Additional Details
- Full time – In Office Monday-Friday in Mission Valley, CA
Compensation
- $90,000 - $120,000 based on experience and qualifications
Benefits
- Health Care Plan (Medical, Dental & Vision)
- Retirement Plan (401k plus matching)
- Life Insurance (Basic, Voluntary & AD&D)
- Paid Time Off and Company-wide Holidays
- Firm-sponsored activities (e.g. baseball & soccer games, holiday party, community service, etc.)
- Discretionary alternative work schedule in the summer