Company Description
Social House, Inc.Ⓡ is an award-winning Digital Growth Agency, driven to strategically transform brands via elevated content, influencers, and paid media. We go beyond traditional social media and paid advertising, by tapping into cultural conversations with strategies designed to be both creative and measurable. Our methodology is rooted in our TriVision Approach which bridges Strategy, Content, and Paid Media to produce agile, original, and even unconventional narratives that resonate and inspire.
Job Description
We are seeking a detail-oriented and highly organized Administrator to join our dynamic team. The successful candidate will provide comprehensive administrative support across Finance, HR, and Operations, ensuring the smooth and efficient functioning of these departments. This role requires excellent multitasking abilities, a keen eye for detail, and strong communication skills. Candidates must demonstrate strong organizational skills, a high attention to detail and strong proofreading skills.
Responsibilities
The following is a summary of general job responsibilities, this summary is not all-inclusive and may be broadened or changed to meet changing business needs.
Contract Management
- Prepare, review, and manage contracts and agreements.
- Maintain an organized and up-to-date contract database.
- Ensure compliance with company policies and relevant regulations.
Data Management
- Collect, input, and manage data across various systems.
- Generate reports and analyze data to support decision-making.
- Ensure data accuracy and integrity.
HR Administration
- Assist with recruitment processes, including posting job ads, scheduling interviews, and conducting background checks.
- Maintain employee records and update HR databases.
- Support onboarding and off-boarding processes.
Operations Support
- Assist in the coordination of daily operational activities.
- Help with the planning and execution of company events and meetings.
General Administrative Support
- Handle incoming and outgoing communications, including emails and phone calls.
- Manage calendars and schedule appointments.
- Prepare documents, presentations, and reports as needed.
Requirements
Education and Experience
- Minimum of 2 years of experience in an administrative role, preferably within Finance, HR, or Operations.
- Experience in contract management
- Bachelor’s degree in Business Administration, Human Resources, or related field is a plus
Skills and Competencies
- Excellent proofreading skills.
- Strong organizational and multitasking skills.
- Excellent verbal and written communication skills.
- Proficiency in Google Suite, PandaDoc, Slack, and Asana.
- Ability to maintain confidentiality and handle sensitive information.
- High attention to detail and accuracy.
- Ability to multitask and prioritize workload.
- Proactive and able to work independently as well as part of a team.
Additional Information
- Reports to: Sr. Director of Operations
- Experience: Junior-Mid Level
- Functions: Administration
- Industries: Marketing and Advertising - Tech, Finance, Fashion, Beauty, and Lifestyle brands
New Hire Expectations
WITHIN 1 MONTH, THIS PERSON WILL
- Familiarize with company policies, procedures, and the organizational structure.
- Complete initial training on internal systems and tools.
- Begin handling basic administrative tasks under supervision.
WITHIN 3 MONTHS, THIS PERSON WILL
- Independently manage routine administrative tasks and responsibilities.
- Develop a solid understanding of ongoing projects and key stakeholders in Finance, HR, and Operations.
- Provide reliable support for recruitment, data management, and contract administration.
WITHIN 6 MONTHS, THIS PERSON WILL
- Fully integrate into the team and handle complex tasks with minimal supervision.
- Contribute to process improvements and efficiency initiatives.
- Establish yourself as a go-to resource for administrative support within the departments.