Administrative Support - Front Desk

Mills Mehr & Associates, Inc. • Full-time • St Petersburg, FL, US • 1d ago

Mills Mehr & Associates (MMA) is an established, growing, and competitive Independent Insurance Adjusting and Delegated Claims Administration (DCA) firm headquartered in the Tampa Bay area.

MMA is a great place to work for people who are gifted with the pride, patience, and perseverance to take excellent care of our clients. We value and reward you. We make you a team member who is well-regarded for your contribution. From field personnel to the supervisory and administrative staff, our focus is to take care of our clients and each other.

We currently have an opportunity for an Administrative Support person to join our corporate office team in St. Petersburg, FL.

About The Role

Our Administrative Support team provides support to our in-house and remote staff. They also aid our domestic and international clients. As such, the best candidate will be a positive, outgoing professional who is organized and detail oriented. Primary responsibilities of this opportunity include:

Welcoming guests and accepting deliveries
Answering incoming calls from a multitude of parties involved in our business
Managing incoming/outgoing mail – distribution, scanning and uploading, emailing, etc.
Shipping and tracking of checks, documents, etc. using UPS, USPS, and FedEx
Timely management of diary (checklist) system for processing tasks &/or documents

About You

Ability to work from the corporate office Monday through Friday from 8:30am to 5:00pm or 8:00am to 4:30pm (located in the Carillon Parkway area; overtime as needed, particularly during our busy season)
Effective and proficient communication skills
High-level thoroughness and focus when completing tasks
Have the utmost sense of discretion and ensure confidentiality
Basic computer literacy skills such as web browsing, shortcuts, etc.
Working knowledge of the Microsoft 365 ecosystem, particularly Outlook, Word, and Teams, and Adobe Acrobat
Ability to operate standard office equipment – phone system, printer, scanner
High School diploma (required) or higher education
1 year of office experience preferred
Bilingual (English/Spanish) a plus
Commissioned Notary (or willingness to become one) also a plus

About Mma

Fast-moving, but relaxed business environment
Casual dress
Entry level salary based on experience
Health, Dental, and Vision coverage with company contribution
Employee Assistance Program when enrolled in Health coverage
Voluntary Hospital Indemnity, Critical Illness, and Accident Protection plans
Sponsored Life coverage with option for voluntary Supplemental Life coverage
Sponsored Long Term Disability plan
401(k) Retirement Savings Plan with company match
Paid holidays
Paid Time Off, increases with tenure
Opportunities for advancement with long-term career pathways

MMA is an EOE and Drug-Free Workplace.

Applicant must reside in the local area; relocation reimbursement not provided.

Due to the nature of our business as a fiduciary agent, potential candidates will be subject to a full background check and screening.