Role: Junior Project Administrator
Salary: £23,500 - £27,500 + Equity (DOE)
Location: Cardiff, UK (Hybrid)
About SmallSpark Space Systems:
SmallSpark Space Systems is a cutting-edge space technology company based in Cardiff, dedicated to revolutionising spacecraft design and operation through high-fidelity digital environments. Our flagship products, Mission Management Suite (MMS) and our CIPHER spacecraft computer, leverage AI to accelerate workflows, automate decisions, accelerate real-time onboard processing and enhance spacecraft autonomy capabilities. We are at the forefront of integrating machine learning and other technologies to improve spacecraft operational efficiency and decision-making capabilities.
Job Description:
SmallSpark Space Systems is seeking an organised and enthusiastic Junior Project Administrator to support management in project administration duties under the oversight of senior management. This role offers significant career growth opportunities into Project and Programme Management and other adjacent roles.
Key Responsibilities:
- Gantt Charts: Draft and maintain Gantt charts to track project timelines, milestones, and deadlines using tools such as MS Project, SmartSheet, or GanttPro.
- Project Reports: Draft initial versions of project reports, with final sign-off by senior management, ensuring accurate and up-to-date information is communicated to all stakeholders.
- Stakeholder Communication: Act as a point of contact between SmallSpark and relevant strategic stakeholders relevant to our ongoing projects, ensuring clear lines of communications are maintained at all times
- Deadline Tracking: Track internal and external deadlines, milestones, and due dates to ensure timely project progress.
- Finance Claims: Assist in submitting finance claims for bids and tracking project expenditures.
- Meeting Minutes: Take minutes during project meetings, ensuring accurate documentation and timely distribution of meeting summaries.
- Information Reporting: Report key information to project management members, ensuring they are informed of project status and critical updates.
- Administrative Support: Provide general administrative support to the project management team as needed.
Qualifications and Experience:
- Proven track record of organisational skills and an eagerness to learn and grow into the role.
- Familiarity with MS Office Suite and Gantt chart development tools such as MS Project, SmartSheet, or GanttPro is a plus.
- Strong organisational skills and attention to detail.
- Excellent communication and interpersonal skills.
- Ability to manage multiple tasks simultaneously and meet deadlines.
- Strong problem-solving skills and a proactive approach to project administration.
Why Join SmallSpark Space Systems?
At SmallSpark, we are committed to pushing the boundaries of space technology and making a significant impact on the industry. As our Junior Project Administrator, you will play a crucial role in supporting the smooth execution of our projects, working with a talented and passionate team. We offer a dynamic and collaborative work environment, competitive salary, beautiful offices with a range of facilities from a cafe, gym, hairdressers and more - and the chance to be at the forefront of technological innovation in the space sector. This role offers significant career growth opportunities into Project and Programme Management and other adjacent roles.
Benefits:
- Free gym access
- Company equity
- Flexible working arrangements
- Above average holiday and additional types of leave
SmallSpark Space Systems is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.