Are you looking for a Great Place to Work? We are searching for an efficient, organized and resourceful Project Coordinator to join our team that wants to become a Project Manager. If so read on and come join a company that will support you in your PM aspirations..
The PC supports the Project Delivery Team in day-to-day management of all projects. The successful candidate will have at least 3 years experience in Interior commercial construction and renovations working for a General Contractor or subcontractor
Responsibilities:
• Obtain and distribute signed construction drawing/specs to site supervisors and trades, issue contracts /POs to sub trades
• Prepare and produce project start-up and closing documents including distribute and ensure completion of deficiency lists, submit documents to clients and ensure signoff, arrange for and ensure permits are closed, obtain warranties and manuals, assist with Final Cost Report on a timely basis.
• Obtain Form 1000 and COI from each trade prior to starting of work on Project, share documents for Office Admin for storing and tracking in ERP System, provide Site Manager and Safety Reps copies of Form1000’s for Site.
• Obtain copies of Notice of Project and Permits, store in ERP and share with Site Managers.
• Obtain sign-off of Jancon’s Health & Safety Policy by all trades prior to issuing PO/Subtrades and trade starting work on site. Store signed copies in ERP and advise Safety Rep that signatures are on file.
• Compile and create complete electronic or print version of Close Out documents and ensure delivery to appropriate Project Stakeholder.
• Assist Project Managers with follow-up and receiving of all signed back Subcontracts and PO’s from trades including all trade signed off change orders throughout project lifecycle.
• Create, track and obtain in a timely manner all shop drawings, submittals and samples from trades and ensure all are submitted to Consultant or client. Ensure proper follow-up and obtain approvals from consultant and client are received and documented in ERP System
• Create project list of contacts in Project Management Module of ERP System
• Create and submit all Change Requests to consultant and client through Change Order Management module in ERP System under the direction and input from Sr Project Manager, Project Manager or Director of Project Delivery.
• Ensure all documents needed for Safety Boards are prepared and shared with Site team in timely manner.
• Submit requests and provide follow-up on all building permits for all projects
• Maintain tracking logs of all CCN’s, RFI’s, Shop Drawing and meeting minutes.
• Creates and Manages Close Out Documentation for projects, liaison with PM, Consultants and trades to ensure effectively and timely completion of all close out documents
• Attend as needed to site meetings and take minutes.
• Organize and assist Project Managers in weekly meetings preparing/procuring for any requirements including venue, supplies, AV, refreshments etc.
• Compile Meeting Minutes including all logs and distribute to Project Stakeholders in a timely manner.
• Update, input, create any new supplier contact information in ERP system to ensure accuracy.
• Assist PM and Site Managers with follow-up onsite inspection reports
• Liaise with sub trades and suppliers with clear, professional and detailed communications
• Delivering exceptional client service
• Maintain a flexible approach and attitude towards assisting others
• Plan and organize work effectively and continually prioritize on tasks needed to deliver key components of projects in a timely manner.
• Ensure timely and effective communication with all stakeholders including via email, documentation, and telephone calls
• Take minutes at internal company meetings
• Assist with CCN and other related costing on project by providing simple estimates.
• Other duties as assigned
Here’s what you need to know about the Jancon team:
The Jancon Team partners with the business to help promote and enable everyone’s success. At Jancon, we are proud to have a supportive, collaborative and knowledgeable delivery team of project managers, engineers, craftspeople and administrative staff. Everyone supports each other to ensure employees enjoy coming to work every day. We value people over process and take a strategic approach to expanding Jancon.
Why this is the right opportunity for you:
Our Mission is to build positive, trusting relationships and exceed client expectations by providing responsive customer service, quality workmanship, and commendable commercial construction project management and tenant improvement solutions.
We carry out our mission through our strong relationships with design firms, commercial real estate brokerages and global services project management firms. We are looking for the right team members to build on our solid reputation and expand our footprint in the GTA.
Here’s why you want to apply:
Our Vision is to be a world-class office and leading construction management firm for commercial office interiors where we help our employees succeed and provide our clients with unsurpassed customer service, a network of top-tier partners, and the best project delivery in the GTA.
We have succeeded because we’ve built a culture where our employees succeed. This means recognizing the value in people, empowering management staff, leveraging the diversity in the organization and investing in people’s development. Success for us is creating a company that everyone wants to join. We’re constantly working on how we can attract great talent who will add to our culture. That’s you.
What can you expect from us?
Jancon is a place to grow! We are a well-established business with a culture that supports development and growth through exciting challenges. Join us in delivering our mission and growing together! We’ll recognize your efforts and achievements with attractive compensation, education allowances for career development, team and company socials and a company culture that values:
· Achieving Together
· Owning It
· Always Learning
· We Care
· Relationships Matter
· Good is Not Good Enough
If you’re as excited about the future of Jancon as we are, we would love to hear from you! Feed your curiosity, be inspired, and grow with us!