Employment Type:
Contract
City:
Santa Clara, CA (Hybrid)
Dept transitioning to become more automated:
-
- Up until now, they've been very customer focused, hand holding, answer questions, new hires
- Current hr coord will move to more back end HR
- Length: likely 69 mos. No conversion. Just help during the transition
- Helping with Auditing tasks for HRIS. Not super complicated
- EXPERIENCE:
- 3+ years ideal
- FMLA – very helpful.
- ADP helpful, but not required. As long as they're open to learning
- HRCI, California certifications helpful but not required. Degree in HR helpful.
- 12x per week in the Mountain View office. They typically onboard on Mondays, so that would be a typical day in the office.
- Start = ASAP
- IV process: talk to 2 ppl on team, then Gayle final (all virtual)
- Industry: tech is helpful, prefers not Rivian, because of culture
- No visa restrictions, but must speak/write strong English
HYBRID ROLE
LOCATION : CARIAD, Inc. 450 National Ave Mountain View, CA 94043
The HR Coordinator provides general support to the HR team. In addition, the HR Coordinator will manage the onboarding of new full-time hires (including New Hire Orientation), employees LOA requests, assist with preparation of data for annual HR processes (e.g., performance management), internal auditing of HR system and other ad hoc requests. The HR Coordinator is also the first point of contact for general employee questions and manages HR mailbox.
General Skills
• Data analysis skills
• Project & process management skills
• Ability to identify and incorporate opportunities for process improvement
• Strong oral and written communication
• Ability to collaborate and work cross-functionally
• High level of discretion and protection of personal data
• Customer oriented
• Task oriented
• Sense of urgency while maintaining attention to detail
• Stress tolerance/Succeed in a fast-paced environment
• Self-motivated/Ambitious
• Being open minded and willing to adapt
• Accepts and supports change
Required Skills
*Experience with administering the FMLA process
*Understanding of federal/state employment/labor law
*Proficient in Microsoft Office (PowerPoint, Word, Excel, Outlook
Desired
• HRIS systems
• ADP Workforce Now experience
• Human Resources general policies and practices
HR Operations Support
• Onboarding
o Prepare new hires for Day 1 with welcome kits and onboarding materials
o Schedule and conduct New Hire Orientation
• Manages and tracks administration of leave of absence and disability process, including worker's compensation
o Assist with leave of absence process communications to individual employees, including FMLA and salary protection benefits
o Works with Lincoln Financial on Intermittent and Continuous leaves
o Notify Managers of leave status
o Provide instruction to employees on leave tracking requirements
o Monitor employee leave status, notify payroll of status and update HRIS
o Process leave of absence paperwork and forward to third party administrator
• Data Management
o Update and organize team folders/files/archives
o Creates and maintains employee personnel files/e-files including I-9 records
o Conducts annual audits (compliance/HRIS/etc.)
• HR Team and Employee Support
o Monitor and respond to HR Mailbox emails, chats, etc.
o Provides additional administrative support to HR team as requested
o Prepare meeting materials including All Hands Town Hall
• Must be willing to work additional hours during busy times of year